The Armauer Hansen Research Institute (AHRI) was founded in 1970 through the initiative of the Norwegian and Swedish Save the Children organizations seconded by the Ministry of Health of Ethiopia. The Institute got its name from the Norwegian physician, Gerhard Henrik Armauer Hansen, who first described the leprosy bacillus (Mycobacterium leprae). AHRI is a biomedical research institute that works in developing tools for prevention, control and treatment of mycobacterium and other diseases of public healthy importance through applied and basic biomedical research and training.

AHRI would like to hire qualified candidate in the position of Executive Secretary I.

Duties and Responsibilities:

·         Answer phone calls and redirect them when necessary

·         Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

·         Prepare and disseminate correspondence, memos and forms

·         File and update contact information of employees, customers, suppliers and external partners

·         Support and facilitate the completion of regular reports

·         Develop and maintain a filing system

·         Check frequently the levels of office supplies and place appropriate orders

·         Make travel arrangements

·         Document expenses and hand in reports

·         Undertake occasional receptionist duties 

Job Title...................................... Executive Secretary I

Employment Type...................... Government (permanent) employment basis

Required No............................... 6 (six)

Job Grade................................... IX

Salary.......................................... Birr 4,150 (ETB four thousand one hundred fifty)

-          Diploma or 10+3 in Secretarial & Office Administration OR Secretarial Science & Office Management AND four year experience in Secretarial & Office administration

-          Proven work experience as a secretary or administrative assistant

-          Familiarity with office organization and optimization techniques

-          High degree of multi-tasking and time management capability

-          Excellent written and verbal communication skills

-          Integrity and professionalism

-          Proficiency in MS Office

-          High school diploma