HaHuJobs LogoOfficial logo of HaHuJobs
Primary

 

 

 

Job Expired

company-logo

Procurement Specialist

United Nations Development Programme (UNDP)

job-description-icon

Business

Business Administration

------

5 years

Position

2020-03-23

to

2020-04-22

Required Skills
Required skills have not yet been specified for this position this job
Fields of study
No fields of study

Full Time

Share

Job Description

Duties and Responsibilities

Under the direct supervision of the Project Manager the Procurement Specialist will support implementation of the procurement plan of the project.

1) Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
  • Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
  • Compliance with CO Procurement business processes and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Project Management Unit, harmonization of the workflows in the office;
  • Elaboration and implementation of cost saving and reduction strategies;
  • Conceptualization, elaboration and implementation of contract strategy in the SEEDS Project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment;
  • Conceptualization, elaboration and implementation of strategic procurement in the SEEDS project including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
2) Ensures efficient management of procurement processes for SEEDS project on achievement of the following results:
  • Timely and proper preparation of procurement plans for the project, establishment of the deadlines and monitoring of its implementation;
  • Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
  • Certification of submissions to the Contract, Asset and Procurement Committee (CAP), Regional Advisory Committee of Procurement (RACP) and Advisory Committee on Procurement (ACP);
  • Management of procurement contracts and, upon delegation of responsibility, performance of buyer function in ATLAS;
  • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
  • Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
3) Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
  • Management of the e-procurement system.
4) Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
  • Organization of training for the projects staff on Procurement;
  • Organization of trainings for Govt. staff on Procurement as required;
  • Synthesis of lessons learned and best practices in Procurement;
  • Sound contributions to knowledge networks and communities of practice.
Competencies
Core:

Innovation:
Ability to make new and useful ideas work.
Level 5: Creates new and relevant ideas and leads others to implement them;

Leadership:
Ability to persuade others to follow.
Level 5: Plans and acts transparently, actively works to remove barriers;

People Management:
Ability to improve performance and satisfaction.
Level 5: Models high professional standards and motivates excellence in others;

Communication:
Ability to listen, adapt, persuade and transform.
Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others;

Delivery:
Ability to get things done while exercising good judgement.
Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions.

Technical/Functional:

Design thinking:
Knowledge of method (s) for practical, creative resolution of problems and creation of solutions, with the intent of an improved future result.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Communication:
Ability to effectively communicate intensions and requirements to internal and external stakeholders.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Team Building:
Ability to work effectively with diverse groups of professionals towards common goals.
Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Risk Assessment:
Knowledge of risk assessment methodologies and ability to determine degree of risk and apply to strategic and/or practical situation.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Organizational Development:
Knowledge of organizational development concepts, issues and principles and the ability to apply them to strategic and/or practical situations.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Negotiation:
Ability to reach an understanding, resolve point of difference, or gain advantage in the outcome of dialogue.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Partnerships:
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.
Required Skills and Experience
Education:
  • Master's degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
  • 5 years of relevant experience at the national or international level in procurement management;
  • Minimum of 2 years experience in election related procurement;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems;
  • The post requires considerable cultural and political sensitivity and an ability to meet deadlines;
  • Familiarity with the UN in general and UNDP procedures in particular and/or previous experience with the UN is an asset.
Language Requirements:
  • Proficiency in English.

Related Jobs

3 days left

Alfa Multimedia Service and Alfa Digital

Customer Officer

Customer Officer

time-icon

Full Time

1 yrs

1 Position

Bachelor's Degree in Business Administration, Project Management or in a related field of study with relevant work experience Duties and Responsibilities: - Engage and respond to client inquiries and requests via phone, email, and chat in a timely and professional manner. - Collaborate with operation coordinator and project officer to develop service delivery plan. - Develop and implement service delivery follow up for each client. - Troubleshoot and resolve client technical issues. - Provide guidance and support to clients on using digital solutions products and services. - Manage client accounts and ensure that clients are satisfied with the products and services they receive. - Escalate complex issues to the operations coordinator or other appropriate team members.

Addis Ababa

4 days left

Wollo University

Master of Business Adminstration

Lecturer

time-icon

Full Time

0 yrs

2 Positions

Master's Degree or Bachelor's Degree in Business Management, Management, Business Administration or in a related field of study. Duties and Responsibilities - Participate in departmental meetings, academic committees, and administrative duties. - Support students through pastoral roles and foster a positive, inclusive learning environment.

Dessie

about 14 hours left

Nib International Bank S.C

Branch Manager I

Branch Manager

time-icon

Full Time

4 - 6 yrs

1 Position

Master's or Bachelor's Degree in Accounting, Finance, Economics, Management, Business Administration, Banking & Finance or in a related field of study with relevant work experience, outf which 2 years as Business Manager, Operation Manager, Customer Service Manager or equivalent core banking business related job positions

Addis Ababa

1 day left

Danish Refugee Council

Support Services Team Leader

Team Leader

time-icon

Full Time

5 yrs

1 Position

MA or BA Degree in Accounting, Procurement & Supply Chain Management, Business Administration or in a related field of study with relevant work experience

Dolo Ado

1 day left

Danish Refugee Council

Roving Support Service Team leader

Team Leader

time-icon

Full Time

3 yrs

1 Position

Master's or Bachelor's Degree in Accounting, Procurement & Supply Chain Management, Business Administration or in a related field of study with relevant work experience Duties & Responsibilities: - Provide line management and leadership to support staff (support and Administrative Services) - Participate in the regular amendment and implementation of the Safety Protocol and assist in integrating sound safety practices in the area office. - Line Manage and supervise the staff in the Support services section by ensuring timely goal setting , performance management, motivation and guidance.

Addis Ababa

3 days left

East African Holding S.C

Key Account Specialist (Chinese Speaking)

Account Specialist

time-icon

Full Time

2 - 4 yrs

1 Position

Bachelor’s Degree in Marketing, Business Administration, Sales or in a related field of study with relevant work experience Duties and Responsibilities - Act as the primary contact for assigned key customers, with emphasis on Chinese accounts. - Support in achieving sales targets and growth objectives from assigned accounts. - Identify new business opportunities and upselling possibilities within accounts.

Addis Ababa