Executive Secretary and Administrative Assistant

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Executive Secretary and Administrative Assistant

Tsemex Global Enterprise PLC

Business

Secretarial, Admin and Clerical

Position

2020-04-01

2020-04-10

Required Skills

Required skills have not yet been specified for this position this job

Fields of study

No fields of study

Full Time

Job Description

Executive Secretary and Administrative Assistant Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff

Job Duties and Tasks

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. •
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports. Maintain electronic and paper records ensuring information is organized and easily accessible. Handle confidential documents ensuring they remain secure.
Greet visitors and determine whether they should be given access to specific individuals
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for Top Management committee and other meetings lead by the Managing director.
Make travel arrangements for executives.
Attend meetings in order to record minutes, Compile, transcribe, and distribute minutes of meetings.
Meet with individuals, special interest groups and others on behalf of executives.
Manage and maintain executives' schedules.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Set up and oversee administrative policies and procedures for offices and/or organizations
.Supervise and train other clerical staff.

Job Requirements

Minimum four years Proven experience as executive secretary
Proficient in MS Office and
In depth knowledge of office management and basic accounting procedures,
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities Integrity and confidentiality
BA Degree in Secretarial Science/business administration or relative field.

How to Apply

Interested and qualified applicants can send their CVs to the following email address

sales-marketing.mgrt@tsemexrealestate.com

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