Job Expired
Office Administrator
Julphar Pharmaceutical PLC
Business
Secretarial, Admin and Clerical
------
5 years
Position
2020-04-01
to
2020-04-10
Full Time
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Job Description
Job Description
- Create a friendly, welcoming and supportive environment for all users of the service.
- Work as an effective member of the wider Julphar team, supporting different activities and other members of the team.
- Work within the Julphar aims, objectives and ethos.
- Manage the development of good administrative practice across the organization including maintaining and developing procedures, records and systems.
- Provide secretarial support including creating documents and reports using the full range of Microsoft Office programs available, filing, photocopying and taking minutes of meetings.
- Dealing with general enquiries from clients, partner organizations and supporters received by telephone, email and face to face.
- Manage the input of information held on the Database and other monitoring systems to ensure that it is accurate and complies with any legal or data protection policies.
- Co-ordinate visiting including maintaining appointments, the completion of appropriate paperwork and general enquiries.
- Organize interpreting services when required.
- Create a smooth Correspondence with UAE (head Office) staffs.
- Support staff members in arrangements for external presentations to external community groups.
- Meet and greet all visitors to the office with a friendly and professional approach.
- Order and maintain office supplies.
- Generate management information from our database and other monitoring systems.
- Support & control all the monthly departmental report is submitted in due time.
- Manage Julphar's Email account.
- Make recommendations for the current and future office administration needs.
- Work within the policies and procedures of Julphar and apply consistent principles of diversity and equal opportunities throughout the work of the office.
- Attend training as appropriate.
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manages correspondence by answering emails and sorting mail
- Assists in planning and arranging events, including organizing catering
- Handles expenses and billing cycles
- Manages staff expense requests
- Interacts with Managers and carries out their requests
- Creates agendas and takes meeting notes
- Assists in purchase orders and invoicing
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Attends workshops and conferences when requested
Job Requirements
- BA Degree in Secretarial Science & Office Management & 5 year's relevant experience.
- English Language is a must
- Amharic typing is a must
- Good interpersonal skills
- Good communication skills
- Proactive and contentment for outcome
- Have good knowledge about Good Documentation Practice,
How to Apply
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