ORGANIZATIONAL DESCRIPTION:

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, responds to the world’s worst humanitarian crises and helps people to survive, recover, and rebuild their lives. The IRC has been working in Ethiopia for over 19 years implementing emergency and resilience programming in the areas of WASH, education, livelihoods, reproductive health, gender-based violence, and child and youth protection and development.

The IRC started its humanitarian intervention in BGRS in 2002GC. Over the past years it has implemented various Emergency Rapid Response and development projects benefiting both host communities and refugees. Currently the IRC Assosa Field Office, under its refugee interventions and host communities, is undertaking a comprehensive WASH (Water, Sanitation and Hygiene), Health and gender-based violence/community wellbeing initiation projects to contribute to efforts to enhance the living conditions and wellbeing of population of refugee camps and the host communities of BGRS.

Scope:

Under the supervision of Supply Chain Officer, Supply Chain Intern is responsible for overall support of activities related to procurement documentation, procurement reporting, and warehouse activity & reporting. Reporting to Supply Chain Officer, the Supply Chain Intern is responsible for the efficient facilitation of supply chain operation in Assosa Field Office. He/ She must be able to assist and rapidly adopt and perform duties assigned by the department and supervisor.

DETAIL RESPONSIBILITIES:

• Support to procurement processes including preparation and distribution of RFQs, receipt of quotations.
• Preparation of purchase orders and contracts, preparation of recurring purchase orders for contracting of services, vendor creation, and maintenance of the filing system in the procurement Unit.
• Routine follow up action on procurement on behalf of the supervisor and inform supervisor of status.
• Establishment and maintenance of working files on procurement activity.
• Maintenance of an effective filing system for financial records and documents.
• Participation in the trainings for the operations and projects staff on Procurement.
• Contributions to knowledge networks and communities of practice.
• Perform any other tasks, as assigned by the supervisor.
• Fill gas oil for all IRC vehicles at fuel station and keep record of all log sheets.
• Follow up maintenance of vehicles at garage.
• Prepare monthly vehicle report and submit to supervisor.
• To maintain proper filling system as per IRC filling protocol.
• Any other duties or tasked delegated by Supply Chain Officer.

KEY WORKING RELATIONSHIPS:

a)      Internal:  All IRC Ethiopia staff based in Assosa Field Office.

b)      External:  Suppliers connected to IRC to offer goods and services.

MINIMUM SKILLS & QUALIFICATIONS

·         Degree/Diploma in management, accounting, or purchasing and supplies management

EXPERIENCE:  

·         Fresh graduate

·         Female candidates are highly encouraged.

Knowledge of working area is advantageous.