Job Title: Program Officer

Position Type: Full-Time

Reports to: Program Coordinator

Required Number: 1

Posting Location: Addis Ababa, Ethiopia

Application Deadline: June 12, 2020

John Snow, Inc. (JSI) is a public health management firm, headquartered in the United States, dedicated to improving the health of individuals and communities throughout the world. JSI has been implementing public health work in Ethiopia for over 25 years.

JSI is implementing the five-year Digital Health Activity in Ethiopia, which is funded by the United States Agency for International Development (USAID). The purpose of this Activity is to support the Government of Ethiopia (GOE) to improve the quality of health services and create a sustainable health care system through the use of data for decision making, as well as to provide similar services to other countries in Africa or to respond to a crisis in Ethiopia (as needed). The primary objectives of the Activity are to 1) support information technology systems and data repository at all levels; 2) build a culture of data use; and 3) improve capacity and governance of MOH health information systems management.

We are looking for a Program Officer who will provide essential logistical, administrative, procurement and human resource management support to the project staff. He/she will work closely with the Senior Technical Advisors, Project leads and other relevant staff to achieve project success, ensure the smooth running of activities and compliance with JSI policies and regulations.

Main duties & responsibilities:

Specific responsibilities of the Program Officer will include, but not be limited to, the following:

• Assist the Program Coordinator by gathering data that will feed into project management tool to be maintained.
• Assist with gathering, and maintaining database of project documents as requested by the Program Coordinator. 
• Assist with maintaining project calendar and milestones.
• Ensure all petty cash expenditure strictly comply with project guidelines and policy.
• Coordinate with relevant departments to ensure new team members are provided an on boarding package, which has documents such as non-disclosure agreements, policies, procedures and guidelines.
• Collect staff time sheets and submit to finance team in a timely manner.
• Track staff time out (sick, vacation dates) - ensure they are signed and filed.
• Manage temporarily hired consultants, which includes collecting documents, making sure contracts and payment request forms are renewed and submitted on time.
• In support of procurement activities, prepare pro forma request letters with detail specs (work with finance team to clarify details that could later cause delays or issues).
• Investigate best materials offered by vendors in town and make sure the materials offered match our requirements (Both in quality and quantity).
• Liaise with local travel agent to book, and issue tickets for all domestic and international staff travel needs.
• Book hotels for international and local travelers.
• Prepare budget breakdown related to events (includes, accommodation, venue, flight, per diem, payments and any travel related reimbursable costs).
• Ensure training materials are bought ahead of time and are fully functional.
• Arrange venue, accommodation, flights, visa, ground transportation, etc for meeting/training participants.
• Ensure a proper report is sent out to management after training is carried out.
• Responsible for implementing JSI's Accountability Framework and Code of Conduct, and adhering to JSI's polices on fraud management.
• Perform other duties as assigned.

Qualifications:

Applicants for this position should possess the following qualifications:

• Bachelor's degree in relevant discipline (Business Administration, Management, Communication, etc) is required.
• Minimum two years of experience in coordinating programs, providing administrative, logistical and operational support. Experience working in an international NGO is a plus.
• Experience with USAID-funded projects is preferred.
• Understand organization administration and HR policy.
• Proven ability to manage the development and implementation of project activities.
• Analytical thinker with excellent problem-solving skills, should be able to multitask in a high volume, fast-paced work environment.
• Team player with a high level of self-motivation and ability to set and meet goals.
• Ability to work independently, take initiative and manage various activities in a team setting with minimal supervision.
• Strong representational and interpersonal skills.
• Excellent written and verbal English; proficiency in Amharic.
• Proficiency in common computer packages (e.g. Word, PowerPoint, Excel) relevant to the work.

 JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D.