This Position is contingent

About Mercy Corps

Mercy Corps is an international Humanitarian organization operating Water and Sanitation, Economic Development, Livelihoods, Capacity Building, Emergency Response, Health and Nutrition, and similar sectors in the regions of SNNPR, Somali, Oromia, Addis Ababa and Dire Dawa. Mercy Corps works with communities, public and private sectors to implement appropriate relief, recovery and development interventions. Mercy Corps Ethiopia invites motivated and qualified candidates to apply for the following vacant position.

Position Title:  store keeper

Duty Station:  Ararso and Goljano Somali Region

Post Position: Two

Program / Department Summary

The project is intended to reduce the morbidity and mortality associated with under nutrition and increased illnesses of conflict induced communities who do not have access to primary health care services and basic nutrition services.

General Position Summary

The storekeeper will ensure smooth operations of Mercy Corps warehouses and manage the receipt, dispatch and inventory keeping of all goods that entered into the storage facilities. Through implementing Mercy Corps Warehousing procedures, the warehouse assistant ensures that all inventories/commodities will be accounted for in accordance to Mercy Corps and donor requirements.

Essential Job Responsibilities

 Strategy & Vision

·         Collaborate with other team member for effective integration between other services like Nutrition and health services 

·         Collaborate with Local authorities and other partners to harmonize different efforts for better impact and sustainability.

·         Able to learn and update his/ her information or knowledge to adapt the changing situation and context

 Program Management

·         Understanding and follow the Mercy Corps warehouse policy and Procedure.

·         Ensure the timely delivery of commodities to respective Programs in coordination with emergency program staff.

·         Receive and inspects commodities upon delivery and as per the description on the waybill or dispatch note and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order; and maintain a record for each item.

·         Dispatch/Issue food and non-food commodities and other relief materials from the warehouse based on the appropriate procedure and as per the dispatch plan; and arrange transportation to the distribution center in coordination with MC support and emergency team and update the record..

·         Prepare reports on a monthly base; perform regular physical inventories of commodities in the warehouse. 

·         Prepare reports of monthly stocks, end of grant stocks, and other physical counts, as instructed by supervisor.

·         Maintain manual and electronic copies of  inventory list; and update records daily;

·         Generate the commodities movement way bills/dispatch notes and gate passes.

·         Assist programs in the daily activities when necessary;

·         Collect the beneficiary distribution lists; review if all the necessary information is included; reconcile with the records and handover to the concerned staff.

·         Perform random weight checks of goods received; report all shortages and/or damage.

·         Ensure the proper filing of all warehouse and commodity management documents. 

·         Produce weekly and monthly stock losses reports, commodity receipt and dispatch reports.  Develop a rational filing system for rapid retrieval of documents.

·         Review Delivery Notes (e.g., Waybills, Goods Received Notes) and produce loss reports and submit all verified documents to the supervisor for approval.

·         Supervise cleaning, maintenance and repair of the warehouse.  Conduct regular warehouse inspections to check for the presence of insects and rodents.

·         Ensure accurate and neat stacking of commodities.  Train laborers on good stacking methods and commodity handling practices.

·         Handling cash and facilitate payment for daily work.

·         Take delivery of goods/commodities when projects phased out.

·         Perform other tasks as identified and judged necessary by MC Emergency Response Program team.

·         Other duties as assigned

·         Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Ethiopia.

 Team Management

·         Ensure the smooth operation of the warehouse in coordination with the emergency team;

·         Interacts with transporters in the receiving and inspection of goods and liaise with program and support team to ensure smooth dispatch of commodities.

 Finance & Compliance Management

N/A

Influence & Representation

·         Creates and maintain relationship with WFP and woredas DRMCO operation teams for smooth communication to have  

·         Upholds the image and values of Mercy Corps at all times,

·         Educate the community to improve their health and nutrition services seeking behavior and motivate them to come to health facilities

Security

·         Ensure compliance with security procedures and policies as determined by country leadership.

·         Proactively ensure that team members operate in a secure environment and are aware of policies.

 Organizational Learning 

·         As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. 

Knowledge and Experience

·         Diploma in Purchasing and Supplies Management, Accounting, Management, Business Administration or related field.

·         At least 2 years of experience in warehouse management or store management

·         Local languages of the project area is COMPULSORY

·         Ability to interact effectively with the diverse ethnic groups throughout the sites

·         Previous work experience with a non-governmental organization especially Mercy corps in the area of community work.

·         Ability to take initiative and work independently

·         Organized, reliable and good communication skills

·         Ability to read, write and speak English and Local Language fluently

·         Demonstrated interpersonal skills and ability to work well with a team

Success Factors

·         Ability to work successfully in remote and challenging settings with limited resources

·         Willingness to work with the community

·         High motivation, initiative and adaptability