Job Purpose : 

To manage and coordinate Concern Ethiopia ERNE based on the overall programme strategy and in line with grant management and monitoring systems set for the programme. You will also ensure accountability and learning within the programme. You will be the principal liaison between Concern HQ-based ERNE Programme Support Unit consortium members, the implementing teams at field level, and other relevant stakeholders to the project.

You need to be dynamic, experienced in project implementation, managing partnerships, and coordinating with government entities, partner organizations, and program stakeholders.

Main duties and responsibilities : 

Project Management

·        Providing overall leadership, management and strategic direction for the ERNE project;

·        Responsible for ensuring the ERNE project achieves agreed outputs, outcomes and targets

·        Oversee the ERNE project administration, implementation and financial management to ensure that activities aligns with programmatic approach, budget allocations, Concern policies, and ECHO regulations and procedures;

·        Provide direction and guidance to the ERNE project staff on compliance issues, procurement standards/requirements, and other administrative questions related to the project.

·        Ensure consistency in understanding of the project log frame, monitoring, funding and reporting requirements for the ERNE Project.

·        Lead the implementation of the work plans and ensure project responds to changing conditions and operating environments;

·        Work closely with the Concern WASH, CASH and Nutrition Advisors to ensure a comprehensive integrated approach to meet the program objectives

·        Coordinate the development and implementation of the project operational procedures, adapting the technical resources and tools as needed in line with the local context.

·        Responsible for monthly and quarterly project reporting, including progress on indicators and objectives reported internally and by local partners and for ensuring consolidation of Ethiopia reporting based on HQ Programme Support Unit and donor’s requirements.

·        Represent the ERNE project at conferences, working groups, and meetings and maintain positive relationships with implementing partners, local authorities, and the various office teams;

·        Identify technical assistance needs and training resources among project staff, partners, government counterparts and beneficiaries and coordinate the provision of technical assistance;

Human Resources

·        Manage ERNE HO team composed of 2 Senior Officers under your responsibility by ensuring that the leave plans, evaluations (PDR) and training are consistent and up to date

·        Support project implementation teams in Amhara and Somali regions

·        Identify technical assistance needs and training resources among project staff, partners, government counterparts and beneficiaries and coordinate the provision of technical assistance;

Financial Management

·        Ensure conformity with agreed Concern Ethiopia ERNE project budget, including co-fund commitments.

·        Responsible for reviewing monthly management accounts including transactions, providing monthly feedback by the deadline on any corrections, missing transactions and justification for over/under spends and preparing monthly forecasts.

·        Responsible for quarterly analysis of the project budget, target settings and reviewing spends with Concern staff and consortium partners, especially on burn rate and variances.

·        Assist in the preparation of the consolidated financial report as pert the contractual obligations.

·        When necessary, take the initiative in leading the proposal/budget revision processes

Monitoring and Evaluation

·        In collaboration with the Ethiopia MEAL Advisor and MEAL Team, and the HQ PSU MEAL Coordinator, support the roll out of robust M&E mechanisms, project monitoring tools and efficient systems to ensure high quality implementation.

·        In collaboration with the MEAL coordinator, contribute to the production of capitalization report including lessons learnt and recommendations for future capacity development based on project experience.

·        In collaboration with the MEAL Coordinator, contribute to the drafting of learning papers based on the project implementation and share with partners and stakeholders, to be incorporated into future preparedness and responses.

·        Ensure that the crosscutting issues and in particular GENDER considerations and Conflict sensitivity are prioritized while implementing project action plans.

·        In collaboration with the MEAL coordinator, ensure monitoring data is regularly collected, analysed and reported to the HQ PSU.

·        Ensure the work plans are on track and report any amendment or significant changes to your line manager

·        Ensure appropriate reporting tools are in place, if not already in place to ensure reporting formats are understood and used by staff and provide the information required for high quality donor reporting purposes. Provide regular feedback on reports.

·        Undertake monitoring visits to the field sites locations covered by Concern and provide feedback to partners and project team and MEAL TA for adjustment and improvement

Liaison and Coordination

·        Serve as overall communications/liaison with the ERNE Project Management Unit (PMU) at HO and with key stakeholders including government representatives of project area.

·        Liaise with other NGOs/INGOs, relevant government agencies and the ECHO country office to ensure coordination and learning across partners.

·        Lead on any donor field visit preparation

·        Be responsible for the representation of Concern to government, UN agencies and other NGOs in relation to the project

Accountability

·        In collaboration with the MEAL team and Technical Advisors, be responsible for coordinating and documenting project activities (includes case studies, etc.)

·        Ensure the programme is in line with Core Humanitarian Standards (CHS) by ensuring the roll out of accountability plan.

·        Roll out a robust Complaints Response Mechanism for the ERNE project in alignment with overall CRM processes in the programme area, including documented consultation and participation of communities, documented information to communities on appropriate behaviour and how to report, appropriate mechanisms to report, and active monitoring and response to complaints.

·        Communication, information sharing within the programme and promoting participation of staff, beneficiaries and other stakeholders to all the steps of the programme cycle.

Contribute to  relevant and secure spaces to archive good documentation (Server Folders, Yammer etc)

Gender Equality: 

·        Ensure that programme/project staffs have a strong understanding of gender mainstreaming and that gender mainstreaming tools are effectively implemented across all programmes/projects 

·        Coordinate with the Gender Equality Coordinator in planning,  allocating and implementing a programme budget for gender mainstreaming

·        Ensure that programmes have a thorough gender mainstreaming design and plan from the conceptualization stage

·        Ensure that gender mainstreaming is effectively implemented and monitored throughout the project cycle management process.

·        Ensure that gender sensitive indicators and M & E plans are in place and that they are effectively monitored

Ensure quality reporting on gender mainstreaming in all programme reports  

Emergency response : 

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Concern Code of Conduct and its Associated Policies

Concern's Code of Conduct (CCoC) and its associated policies; the Programme Participant Protection Policy, the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, contractors, visitors to the programme and partner organizations, and the standards of behavior expected of them.  In this context staff have a responsibility to the organization to strive for and maintain the highest standards in the day-to-day conduct in their workplace in accordance with Concern's core values and mission. Concern's Code of Conduct and its associated policies have been appended to your Contract for your signature. By signing the Concern Code of Conduct you demonstrate that you have understood their content and agree to conduct yourself in accordance with the provisions of these two documents. A breach of this policy will result in disciplinary action up to, and including, dismissal.

Essential:

Education and experience:

·        Bachelor’s degree in a relevant field or advanced degree in Public health, Nutrition, Agriculture, Economics, Business Management, International Development, or other relevant subjects;

·        At least three years’ experience in similar coordination/programme management position

·        Experience of achieving results within difficult working environments;

·        Strong presentation, communications and interpersonal skills and ability to interact productively with partners and stakeholders (community, government technical services and institutions).

·        Experience in in implementing CMAM Surge and / or CMAM activities

Experience in security management in an insecure context including remote management

Desirable:

·        Master’s degree in a relevant field

·        Experience in implementing early warning – early action activities or rapid response mechanism

·        Experience in implementing cash transfer programming

·        Experience in crops and livestock market systems and experience in implementing livelihood programs in emergency context

·        Excellent oral and written communication skills in English as well as in Amharic and or Somali language

·        You to be able to work under pressure and to strict deadlines;

·        You to travel frequently to rural field locations and spend periods of time in fairly basic conditions

·        You to be able to work independently and manage a high volume work flow.

You to have relevant computer software skills, including at a minimum, MS Office, etc.

What we offer : 

·        A competitive salary and benefit package

·        Excellent medical benefits (100% cover including dependents)

·        20 days annual leave

26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave