General functions:

Under the general supervision of the Procurement Officer and the direct supervision of Logistics/Fleet Assistant, the incumbent shall be responsible for the followingl:

Core Functions / Responsibilities:

1. Process residence permit for new arrived international employees including their families
2. Process duty free privileges for new arrived IOM International employees’ business as advised by the supervisor,
3. Process upon arrival Visa for IOM visitors, Consultants and trainers and for others who come to IOM for different assignments,
4. Ensure the processing and approval of V I P documents in coordination with Ministry of foreign Affairs for all higher officials in IOM, as assigned by supervisor.
5. Ensure the processing of VISA and residence permit for IOM international staff, consultants and visitors in coordination with different Ministry of Foreign Affairs, Immigration Offices in Ethiopia and different embassies/consulates, as assigned by supervisors.
6. Processing renewal of residence permit for IOM international employees,
7. Processing EFMHCAC (Ethiopia food, medicine and health care, administration, and Control) pre –import permit for Drugs that are sent to IOM clinic.
8. Processing ARRA (Administrating Refuge and Returnee Affairs) Permit for IOM staffs who visit the refugee camp in Ethiopia.
9. Processing ARRA (Administrating Refuge and Returnee Affairs) Permit for IOM staffs who visit the refugee camp in Ethiopia
10. Assist in processing the procurement of sim cards, wireless internet devices, broad band internet requests and other ICT related requests in coordination with the service provider, i.e.  EthioTelecom.
11. Assist in processing and approval of ICT related documents in coordination with the office of the Ministry of innovation, as assigned by supervisor.
12. Responsible for the day to day maintenance of the assigned vehicles:  oil check, water, batter, brakes, tires, etc.
13. Ensure that IOM Vehicle(s) are used only for official/authorized business as advised by the supervisor,
14. Perform input in the daily travel log sheet including mileage, fuel consumption, destinations, and items in English,
15. Keep a HIGH degree of confidentiality and discreteness in discussions which involve IOM and its officials,
16. Ensure that the steps required by the local rules and regulations (pertaining to driving) are taken in case of involvement in an accident
17. Compliance with security practices and radio checks as it pertains to the UNDSS security plans for Addis Ababa
18. Processing ARRA (Administrating Refuge and Returnee Affairs) Permit for IOM staffs who visit the refugee camp in Ethiopia.
19. Handle and follow up an application letters to American Embassy requesting Visa for IOM staff who will travel for escort purposes.

20.  Any other duties within the incumbent’s capabilities as assigned

Education

• University degree in social science or Collage diploma and five years on job experience in transport and logistics

• Have third grade driving license and excellent driving skills.

Experience

• Minimum of 5 years of professional experience in logistics and transportation, is required.

• Experiences in refugee programs and other humanitarian intervention especially on refugees’ movement, interview and document verification.

•  Proven ability to establish and maintain strong working relations with relevant Government, UN-agencies, different countries embassies and international organizations.

•   Demonstrated experience in Logistics management and implementation, including resource/financial management,
•   Appreciation of different cultures and the plight of migrants and refugees in Ethiopia.
• Experience in working humanitarian agencies, especially the UN agencies, I/NGOs, supporting refugees is essential.
• Thorough knowledge and experience in using Microsoft Office packages - (Outlook, Word, Access and Excel) is required.

Languages

•  Fluency in English and Amharic (oral and written).

• Working knowledge of other Ethiopian local languages is an advantage

Competencies

The incumbent is expected to demonstrate the following values and competencies;

Values - all IOM staff members must abide by and demonstrate these three values:

·       Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

·       Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

·       Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

·       Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·       Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

·       Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

·       Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

·       Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

•  Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

•  Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.