Title:     Program Officer (HWIP)                                                                       Grade: D 

Department:      Ethiopia Country Office, A/A                                   

Summary Scope of Work:

The Program Officer provides management support for the implementation of projects within the Ethiopia country office. S/he plays a leading role in planning, implementation and monitoring of project activities s/he is assigned to. S/he supports team leaders/project directors/chief of party/ Program Manager/ Senior Program Officer to ensure that project expenditures are aligned with approved budgets, and activities are implemented in line with compliance requirements. The Program Officer contributes to new business development and to negotiation and implementation of sub-agreements and other contracts with local partners and relevant stakeholders. S/he also actively contributes to documentation and reporting of program achievements and knowledge sharing. S/he ensures appropriate information sharing and coordination among operations, program, finance, technical and M&E teams.

Reporting Structure:

• Position Reports To:  Team Leader /Program Manager/Senior Program Officer
• Positions Supervised:  Program Assistant(s) 

Responsibilities: 

All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• model the mission stated above
• participate in the business development process
• contribute to the knowledge sharing and transfer process
• make responsible decisions that result in time and cost containment and clear accountability 

Result Areas:

Leadership

• Mentor program assistants and provide guidance/direction to ensure timely and effective completion of all program activities.
• Represent Jhpiego at external meetings as required, demonstrating a thorough understanding of the organizations technical approaches and capacities, as well as articulating the goals, objectives, activities and current status of the program s/he supports.

Management

• Support the development of project work plans and activity matrices.
• Support the development of project activity budgets in collaboration with technical, finance and M&E teams;
• Track project spending against budgets and make recommendations for adjustments as needed.
• Working closely with finance, develop project activity and financial projections on a routine basis, to support planning and financial oversight.
• Coordinate routine meetings with all team members to discuss project implementation, challenges and solutions.
• Participate in interdepartmental Program, Finance and Operation team meetings to facilitate efficient operations and program management; Pro-actively provide practical solutions for any challenges faced.
• Coordinate the process of developing scopes of work, budgets and other information required to develop project and other technical contracts, including consultant agreements, MOUs, technical service contracts, etc.
• Provide coordination for routine aspects of program management such as international travel, translation of technical documents, procurement, etc
• Provide management support to sub grantees to ensure completion of activities as per approved work plans, including ensuring that they receive the technical, programmatic and financial capacity building required to implement activities and manage funding received. Monitor the implementation of sub-agreements, coordinate regular meetings with Subgrantee staff, review reports and follow up on deliverables and invoices to ensure that the latter are paid on time.
• Provide guidance and oversight to program assistants for the coordination with the events management company implementing project trainings and events.
• Any other task requested by the Country/Deputy/Technical Director and Technical Team Leader/ Program Manager/ Senior Program Officer
• This could include preparation of ad-hoc reports to be submitted to donors or the FMOH or other stakeholders. 

Knowledge Management

• Provide leadership and coordination for the development of program reports, including collecting required report inputs, drafting or editing reports, and developing additional documentation required such as success stories, etc.
• Working closely with the knowledge management and communication officer, ensure that all project documents, reports, technical resources, training packages, etc are branded and systematically filed and made easily accessible to all staff. Also assist to post relevant documents on the Jhpiego website. 
• Support project teams to disseminate project reports and results to appropriate audiences; Ensure appropriate information sharing within the technical and program teams, and with the M&E and Finance and Administration teams.
• Assist the knowledge and communication specialist in developing project related communication materials. 

Monitoring and Evaluation

• Support M&E team to develop and track indicators for the relevant project.
• Coordinate the development and follow-up of program learning agendas. 

Communication and Business Development

• Develop and maintain excellent relationships with colleagues in the FMOH and other partner organizations and stakeholders.
• Contribute to preparation of submissions for new or additional funding for the relevant program area (e.g. for Country Operation Plans or USAID work plans). Support the preparation of proposals as needed (gathering intelligence, collecting support documents, editing, etc...).

• BA degree with five to six years’ work experience in program planning, budgeting and management is required; degree in specialized field of Business Administration, Sociology, Community Development, Public Administration, and technical experience in a health program is desirable.
• Excellent verbal, writing and presentation skills.
• Computer proficiency in MS Applications including Excel, MS Word and Power point.
• Fluency in writing and listening English. 

Abilities/Skills:

• Excellent communication and interpersonal skills; Proven ability of working as part of a multi-disciplinary team.
• Ability and willingness to gain a basic understanding of project technical approaches and strategies as it relates to program management.
• Ability to interact skillfully and diplomatically with stakeholders.
• Willingness and ability to travel outside duty station
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
• Comfortable with a team approach to programming and ability to manage several major activities simultaneously.
• Ability to work proactively, organize and manage own work and assist others to do the same.