Job Expired
Office Manager
Deutsche Gesellschaft für Internationale Zusammenarb (GIZ)eit
Business
Business Administration
------
3 years
Position
2020-06-15
to
2020-06-25
Full Time
Share
Job Description
Job Description
Office Manager
GIZ Internal/ External Vacancy Announcement #089/2020
Regional Project Improving the prevention of Female Genital Mutilation (FGM) in the Horn of Africa
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development policy objectives. GIZ promotes complex reforms and change processes.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian Government and other international donors.
The regional project “Improving the prevention of Female Genital Mutilation (FGM) at the Horn of Africa” is being implemented in three countries. The main office will be in Addis Ababa. The overall approach of the project is to work with relevant actors on regional, national and local level to raise awareness for the prevention of FGM.
The project will focus on:
- Capacity development of relevant stakeholders in the prevention of FGM on the local, national and regional level
- Strengthening the networks of relevant stakeholders
- Community based and cross-border awareness raising campaigns
Furthermore, transnational, national and local awareness-raising activities of state and non-state actors are implemented
Required Candidate: One
Responsibilities and Duties
The office manager / programme assistant
- Supports the finance and admin officer (in Addis) and the technical experts (in Addis, Khartoum and Hargeisa)
- Ensures that the office runs smoothly
- Ensures good communication and flow of information within the project and with the GIZ offices
- Files documents in reference files or in DMS in line with GIZ’s rules
- Assists the principal advisor and finance and admin officer in his/her administrative tasks (e.g. procurement)
Secretariat work and services
The office manager / programme assistant
- takes responsibility for administrative tasks regularly monitors the stocks in the office
- organizes and coordinates appointments
- answers, reviews, forwards and/or takes calls
- manages incoming and outgoing correspondence (post, fax, email) and prioritizes and organizes it
- replies to and looks after correspondence (replies)
- prepares and organizes information materials, e.g. for conferences and meetings
- helps organize events and document meetings, workshops and seminars within or outside the project
- helps prepare visitor programmes, draws up travel schedules, organizes transport of visitors and makes hotel and ticket reservations
- participates in internal and external (team) meetings and workshops and assists with documenting these, e.g. by writing minutes
- photocopies and scans documents as needed
Administration and knowledge management
The office manager / programme assistant
- supports the finance and admin officer in checking travel expense statements of staff for approval by the superior
- takes responsibility for administrative tasks according to GIZ rules and regulations (PuR)
- creates an address file with important contact addresses and maintains this
- helps create and maintain a filing system for the office or project, treats information confidentially, specifically in the areas of personnel and finance
- updates the filing system daily with incoming and outgoing correspondence
- supports logistical aspects of project activities (meetings, workshops etc.)
- supports handling of invoices, office procurements, and event-related purchases for the FGM-Prev project
- helps monitoring the availability of accessories and stocks and carries out procurement in accordance with guidelines
Coordination and management
The office manager / programme assistant
- regularly draws up a list of forthcoming meetings and events
- supports operational planning activities of the project
- reports damage/defects in office furnishings and equipment to project management and organizes and follows up on maintenance and repair
- ensures that visitors (guests, counterparts, project staff or consultants) are comfortable by offering newspapers, refreshments
Job Requirements
Required educational qualifications, professional experience and competency
- University degree (minimum B.A.) in administration or a related subject
Professional experience
- A minimum of three years working experience in office management or a related field of work
- experience in the field of international development cooperation
- experience in the collaboration with state and non-state actors is of advantage
Other knowledge, additional competencies
- good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- very good command of English and Sudanese Arabic
- good management and organizational skills
- customer and service-oriented attitude
- confidential in handling data and information
- demonstrated cultural sensitivity and high commitment to integrity
- willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
How to Apply
Application procedure:
Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email: hreth@giz.de
Note: -
Please make sure you mention the vacancy number and position title ‘Office Manager #089/2020’ in the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.
Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.
We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.
Applications from qualified women are encouraged.Related Jobs
6 days left
Ahununu Trading PLC
Evening Dispatch Officer
Dispatcher
Full Time
1 - 2 yrs
2 Positions
Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.
8 days left
Matilda Business Group Plc
Store Head
Store Head
Full Time
1 - 2 yrs
1 Position
Bachelor's Degree in a related field of study with relevant work experience Duties & Responsiblites: - Lead and manage all store operations to meet sales goals and customer satisfaction targets. - Supervise, train, and motivate store staff to ensure high performance and productivity. - Monitor inventory levels, manage stock replenishment, and minimize losses and shrinkage. - Ensure excellent customer service is delivered at all times. - Plan and execute merchandising and display strategies to enhance sales. - Handle customer complaints, queries, and feedback professionally. Required Skills: - Proficient in MS Excel. - Strong verbal and written communication skills. - Ability to multitask and internal controls. - Hardworking and honest. - Excellent problem-solving and decision-making skills. - Having IT skills is a plus.
11 days left
Yimaru Academy
Admin/ Receptionist
Receptionist
Full Time
1 yrs
1 Position
Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.
11 days left
Yimaru Academy
General Manager
General Manager
Full Time
2 - 5 yrs
1 Position
Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.
18 days left
Parcel Logistics PLC
Business Developer
Business Development Expert
Full Time
3 yrs
1 Position
Bachelor’s Degree in Marketing, Business Administration, or in a related field of study with relevant work experience in marketing, preferably in the logistics or transportation industry. Duties & Responsibilties: - Finding New Customers: Identifying potential clients and proactively reaching out to them. - Conducting Face-to-Face Meetings: Building relationships with customers and understanding their needs. - Presenting Services: Explaining the benefits of the company's offerings and demonstrating how they can meet customer needs. - Negotiating and Closing Deals: Working with customers to reach agreements and secure sales. - Managing Customer Relationships: Providing ongoing support and building long-term relationships with clients. - Monitoring Competitors: Staying up-to-date on competitor activities and market trends. Required Skills: - Excellent communication and interpersonal skills. - Strong analytical and problem-solving abilities.
27 days left
Yimaru Academy
Receptionist/Admin
Receptionist
Full Time
1 yrs
1 Position
Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilites: - Greet and assist visitors, students, and clients in a professional and friendly manner. - Maintain student records and enrollment data accurately. - Manage office supplies and ensure the workplace is well-organized and stocked. - Assist in processing student tuition payments, invoices, and receipts. - Assist in organizing internal meetings, training sessions, and student orientations. - Maintain clear communication between students, instructors, and management.