Purpose of the job

Under the close supervision of the garage chief, he/she enter data from various source documents into the computer system for storage, processing, and data management purposes. Organize report and distribute to the concerned

Main duties & responsibilities

• Enters data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Accurately and efficiently encode all data that needs organizing and recording
• Confirm that entered data accurately aligns with original documentation.
• Organize and maintain original paper evidence
• Assure files are properly prepared and saved to backup drives.
• Transcribe, scan, or photocopy hard copy documents and forms as needed.
• Self-audit work checking for errors or duplication.
• Organize files in a logical and manageable fashion.
• Adhere to and meet set schedules and deadlines.
• Input, track, and maintain all encoded data and records
• Perform any other office tasks that management requires assistance with (sending emails, answering phones, etc.)
• Report any major errors or inconsistencies to upper management.
• Maintain report logs of in-progress and/or completed work.
• Entering data into database software and checking to ensure the accuracy of the data that has been inputted.
• Preparing and sorting documents for data entry.
• Resolving discrepancies in information and obtaining further information for incomplete documents
• Creating data backups as part of a contingency plan
• Responding to information requests from authorized members
• Testing new database systems and software updates.
• Organize and distribute reports to concerned.

Other Health, Safety, and Quality Responsibilities:

• Ensure all quality system procedures are being implemented and records kept in the section.
• Ensure a safe working environment by contributing to the implementation Of Health and Safety policy, systems and procedures
• Using personal security systems within the workplace according to practice guidelines.
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
• Keeping own work areas and generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role
•  Take immediate and appropriate steps to investigate and rectify any risks to health and safety arising from the work activity and report to the concerned department.

• Computer literate with experience using Microsoft Suite and other data entry programs (Excel, Access)

• Can encode data with speed and accuracy
• Ability to quickly process and organize information
• High attention to detail
• Adept at file management (both digitally and manually)
• Able to effectively time-manage and prioritize tasks

Expected Education and Experience

• 2 years’ experience in related work
• Knowledge of Automotive technology is preferable.