ACCOUNTABILITIES AND RESPONSIBILITIES

Financial accounting

Financial Rules and Procedures

• Explains the ICRC financial structure, rules, and regulations to collaborators
• Participates in the elaboration of the internal financial manual/ guidelines for the delegation
• Explains the ICRC financial structure and allocation/ financial procedures to all concerned
• Applies allocation procedures to safeguard wise utilization of funds
• Ensures that the rules and procedures in every payment are respected
• Extracts financial and analytical reports and analyze for any possible irregularities
• Approves expenses as per the organizations threshold
• Advise and support other Accountants and report irregularities for Accounting Manager
• Facilitate the final dispatch of the financial documents and reports to shared services in collaboration with the finance team
• Acts as Accounting Manager in the absence of the same to organize/supervise office activities according to priorities

Bank Accounts

• Prepares cheque/Letter payments after verification of the necessary documents and follows-up the regular update of the bank balance on the database
• Enters bank related transactions into the accounting application the same day they occurred
• Prepares bank reconciliation twice a Month
• Organizes fund transfers to the sub-delegations and reconciles external transfer accounts on monthly basis
• Collects bank statements and bank advises and follows up the recording
• Finalizes the payment of monthly credit bills for clients before closing, respecting the time frame of agreement

Field Accounts

• Supervises the timely audits of field accounts respecting the closing time frame of the delegation
• Coordinates the replies for all field account requests in collaboration with the Accounting Manager
• Coaches, assists and supervises Administrative Assistants in the field

In the absence of Accountants or if it is needed, He/she will;

• Receives, records and cross checks cash payments and financial documents handed over by the cashier on daily bases
• Enters vouchers into accounting application (IRIS) on a daily basis, respecting the cash hour set
• Performs daily cash control and produces daily cash statement using the accounting software
• Ensures proper entries of expenditure, income, and transfer, respecting the ICRC chart of account
• Establishes complete accounting documents, including invoice and voucher, duly stamped, approved and signed
• Applies the ICRC financial procedures for eventual discrepancies and reports them immediately to the Finance Head
• Takes part in the cash flow management and maintains sufficient amount of cash for daily use in the delegation
• Charges or records the expatriates' account for private expenses, like telephone, fax, internet, duty free, etc. on monthly basis, and files copies for future reference
• Files all cash related vouchers and makes them ready for final signature and dispatch to Manila
• Provides the relevant inputs for Manila's comment and facilitates timely reply
• Audits and corrects field accounts respecting the closing time frame and prepares comments right after the closing
• Settles Partner organization, Ethiopian Red cross society (ERCS) advances after checking their document and corresponding with the MoU
• Follows up the budget utilization and reports the status to the program responsible
• Liaises with, coaches and assist the Finance/Administrative Assistant of the Cooperation, National Society

Accounts closing

• Supervises and reduces the number of working advances and pending invoices by ensuring and enforcing early settlement before monthly closing
• Checks the completeness of all necessary documents for the monthly closing (specimen signatures, list of expatriates, list of premises, monthly local staff recapitulation, number of copiers, number of daily workers, etc.)
• Assists the Accounting Manager with the preparation of the monthly and yearly accounting closure and reports when required
• Compiles all financial documents for dispatch to shared services on monthly basis respecting the time frame
• Regularly reviews accounts with accounting application for possible corrections
• Is responsible in offsetting and balancing income statement and balance sheet accounts
• Prepares monthly VAT refund requests and follow up the balance

Filing and dispatching of accounting documents

• Ensures the proper filing of correspondences, financial reports, and original utility bills by month and by type (residences/offices)

EDUCATION, EXPERIENCE AND COMPETENCIES REQUIRED

• A minimum of BA degree in Accounting/Finance
• Minimum 5 years of experience in Financial management/directly related area. Experience in International Humanitarian organization is an asset.
• Very good command of written and spoken English and Amharic. Knowledge of other local languages an asset
• Very good knowledge of globally known Accounting Applications/software
• Very good computer and MS Office proficiency
• Valid manual driving license (3rd grade/Public 1/Auto) is an asset

Functional Competencies required

• Financial accounting management
• Financial analysis and reporting
• Cash management
• Internal control and compliance
• Accounting applications

Key ICRC Competencies

• Leadership
• Accountability
• People management
• Team work & Collaboration
• Representing the ICRC
• Beneficiary & Client focused