INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

Project Office Administration Head

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

Date: July 20, 2020

Vacancy No. 033/20

Position: Project Office Administration Head              

Grade: 7A

Salary: USD 781                                                                 

No of positions; 1 (one)

Type of Employment- Definite

Duty base and Position:  Somali Region, Liben Zone  Filtu Project Office

Dead Line: 10 days from the date of advertisement

I.        Job Summary:

The purpose of the Project Office Administration Head ’s position is to plan, organize, direct, coordinate and supervise personnel administration, human resources development and training, general services and logistics of the Field Office. She/he ensures proper implementation of CARE’s policies and procedures and other resources of the project office. She/he also advices the Field management on policy matters.

 Duties and Responsibilities   

·         Ensures that Field Office recruitment, promotion, transfer, staff benefits and other personnel issues are effected according to set out policies and procedures;

·         Keeps proper file for Field  Office staff and ensures that all necessary information of each staff is kept in the file;

·         Ensures that all newly hired employees have gone through formal orientation both about the organization and on the job;

·         Advises and timely brings personnel matters to the attention of the Project Manager;

·         Consults with the Human Resource Manager regarding all unclear issues related to Staff development policies, procedures or systems as required;

·         Directs and controls the workflow in regard to maintenance and proper utilization of vehicle use at the Field Office.

·         Monitors and ensures that there is regular preventive maintenance plan for each vehicle;

·         Approves work orders and supervise the implementation;

·         Ensures proper utilization of fuel and spare parts and reports monthly vehicle expenditure reports.

·         Prepare/ recheck monthly fuel running cost report & forward to Head Office Transport & workshop supervisor.

·         Ensures that all items in the store are properly registered and kept;

·         Ensures that computerized store record is kept.

·         Ensures that all local purchases and Head Office purchases are timely communicated and implemented;

Qualifications (Know how)

 Education

·         BA in Management or Business Administration or other related filed of studies

B) Experience:

·         Minimum of 4 years’ experience in HR, Administration and Procurement areas.

A)    Competencies

Respect, accountability, courage, excellence, stress tolerance, problem solving, collaboration, developing teams, contributing to team success, information monitoring, planning and organizing, delegating, decision making.