Program Design

Ø  In compliance with Concern Ethiopia financial templates, prepare and compile yearly financial plans and breakdowns for finance departments and programs respectively.

Ø  Work closely with sector program managers in preparation of project budget.

Ø  Undertake periodic inventory on the organization assets and transparently communicate with the relevant programs and departments.

Ø  Coach and support program cashier to effectively discharge his/her responsibility

Ø  Provide technical supports and advices for budget holders, purchase committee and float holders to effectively manage financial assets of the organization.

Program Implementation (direct implementation or through Partnership)

Ø  Ensure that all program and project costs plan and expenditures are within Concern Financial and Accounting policies and procedures.

Ø  Periodically revise annual program budgets and control each programs not to go above the allocated yearly budget.

Ø  Periodically execute and submit Government, Donor and Concern financial reports and statements within the due date.

Ø  Properly operate program office bank accounts by signing checks jointly with program manager or the appointed or authorized person.

Ø  Check all monthly financial reports compiled by the subordinates and submit both soft and hard copies to Concern Ethiopia in timely manner.

Ø  Intuitively undertake surprise visits on the purchase processes and various program activities to ensure that activities are moving on the rules and regulations set by the organization.

Ø  Check and approve weekly cash accounts, payrolls and other related documents are within the required standard and interest of the organization.

Ø  Reconfirm and approve payments initially done by program cashier and properly post to the program/project budget.

Ø   Ensure that the program casher is following up the timely settlement of floats, fuel coupon, and cheque payments and deposing of all collections to the program accounts.

Ø  Participate and facilitate conducive environment for proper execution of  internal and external auditing

Ø  Fill the gap in due absence of program cashier

Ø  Maintain good communications within the team and ensure that all information is shared within the team, and that the program manager is kept informed of progress in meeting deadlines

 Financial Management

Ø  Effectively and efficiently manage program budget and assets

Ø  Assist in the tracking and managing  all finances allocated to program office

Ø  Assist in the monitoring of under and over spending in each program/project budgets so as to attain our common vision.

Ø  Periodically provide management accounts to program managers and SPOs  so as to promptly control their expenditures

HR

Ø  Participate in the recruitment of local staffs

Ø  Support in the program office staff by coaching and mentoring to enhance their capacity in the proper management of financial resources

Ø  Manage and support program casher to ensure that he/her is performing based on the organization financial policy and regulations.

Ø  Ensure that the work of casher is in line with his/her PDR, troubleshooting unexpected problems, and delegate and follow up his/her performance. 

Ø  Building team work with vertical and horizontal hierarchies

Reporting

Ø  Provide financial expenditures printouts for all program officers and managers before sent to HO

Ø  Circulate new financial rules and regulations, formats, memos and other pertinent documents across program office staffs.

Ø  Responsible for the preparation of monthly Concern report and quarterly government report and other reports as per concern, government and Donor request.

Networking

Ø  Represent Concern at inter-agency, and coordination meetings pertaining to the Program offices or when requested by senior management

Ø  When appropriate, represent Concern  at all relevant local government  meetings

Ø  Liaise with Concern program at all level of staff.

Ø  Representing the program office in liaise with banks and other financial institutions who are working with concern.  

Monitoring & Evaluation

Ø  Monitor and support field/woreda level financial and in kind activities.

Ø  Surprise visit/count field level organizational assets

Ø  Monthly evaluate bank statement and reconcile it.

Periodical Monitoring of procurement process at field and urban areas 

Ø  BSc Degree in accounting with minimum of three years or Diploma with five years relevant experience  

Ø  Good communication and report writing skills

Ø  Ability to communicate effectively in both oral and written English.

Ø  Good interpersonal skills and team player with sensitivity to cultural diversity

Competencies:

Knowledge of participatory approaches

Ø  Ability to work with teams at distance and good team player

Ø  Capacity Building skills

Ø  Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

Ø  Strong interpersonal and communication skills

Computer proficiency