TITLE:                 Temporary Driver and Logistics Assistant

REPORTS TO:    Operations Coordinator

PROJECT:           USAID Community HIV Care and Treatment (CHCT) Activity

LOCATION:        Addis Ababa, Ethiopia

MINIMUM HOURS OF WORK:   48 hours per week

DUTIES AND RESPONSIBILITIES:

JOB SUMMARY

The Temporary Driver & Logistic Assistance is mainly responsible for providing transportation service for authorized persons and Goods in a timely, safe and cost efficient manner. S/he shall ensure the vehicles used for official & authorized businesspersons in line with organization policies and Ethiopia country traffic rules and road discipline.  S/he support the regular procurement, messenger services and field level workshop activities by providing supplies, stationary, and disbursing cash to workshop participants. 

The Temporary Driver & Logistic Assistance works under direct supervision of Operations Coordinator. S/he will closely work with PHE Office Operation Team, Finance team, and HR Team.

 SPECIFIC RESPONSIBILITIES:

 Driving Functions:   

·         Responsible for driving authorized persons and transporting project goods in a timely, safe and cost efficient manner;

·         Ensure that the project vehicle is only used for official/ authorized business persons

·         Ensure the safety of passengers, shipment and vehicle while strictly observing traffic rules and road discipline;

·         Ensuring readiness of the vehicle for transport service (including daily check of water, fuel, engine oil, tires, brakes, fan etc.) other parts of the vehicle prior to driving.

·         Responsible for daily cleaning of project vehicles

·         Follow up regular maintenance of the assigned vehicle to ensure road worthiness

·         Properly Schedule in town and field trip plan with supervisor 

·         Maintains records of vehicle usage (including fuel consumption,  mileage, and trip logs) and security incident

·         Ensure compliance to organization travel policy and vehicle utilization policies.

·         Performs  project routine business, such as receiving and delivering official project documentation

·         Regularly check post office boxes, collect and dispatch letters, parcels and other correspondence

 Logistics Functions:

·         Support the Project Logistics Coordinator in procurement processes;

·         Support field level travel arrangement with supervisor

·         Responsible for collecting Quotations, receiving procured goods and arranging transportation to their final destination(s);

·         Facilitate Field level workshop via providing office supplies, and handling field cash disbursement to participants.

·         Collect and distribute mail and coordinate courier services

 Security and Safety

·         Ensure that all vehicles are equipped with emergency equipment, accident kits and key fleet policies visible to passengers

Others

·         Perform any other duties as assigned by supervisor which are in line with the general concept of this position. 

·         College Diploma/Certificate in Auto Mechanics (10+3) or related fields

·         Possession of a valid national driving license- 3rd Grade and/or Above

·         5+ years continuous work experience in a similar organization

·         Previous experience performing minor repairs of vehicle is advantageous.

·         Prior experience providing administrative and logistical assistance is preferable

·         Must be willing to take eye exam before hire and every two years.

·         Demonstrated punctuality, attention to detail, patience, good humor and flexibility.

·         Ability to speak and written in English and Amharic languages

·         Demonstrated ability to work independently with limited supervision.

·         Willing to travel extensively within and outside the region.