Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs  to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant  actors to bring  sustainable  positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

Why we need you?

We are looking for an Admin Assistant who will be responsible for supporting the HR and Operations Manager on different administrative duties.

What we provide...

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!!

Your role....

As an Admin Assistant, you will be in charge of the following:

• Planning and preparing budget for different administrative needs
• Organizing, compiling, and updating company personnel records and documents
• Managing and updating HR database
• Assist in organizing and managing new employee orientation, onboarding and training programs
• Coordinating and ensuring proper recording, use and timely maintenance of the facilities, building and equipment as per the policies and procedures thereon.
• Overseeing procurement procedures are adhered to;
• Organizing and coordinating the efficient provision of office services, transport, maintenance and other general services to program units and staff.
• Ensuring strict confidentiality with respect to all HR file management and correspondences
• Ensuring that license and other required government formalities are fulfilled on time.
• Controlling vehicles such as log sheet, fuel usage, insurance, pertinent reports and related tasks
• Ensuring that vehicles and other movables are maintained and annual inspections are done on time
• Following up and ensuring that monthly payments for utilities are done on time.
• Carry out administrative tasks related to filing and assets management
• Sorting and distributing communications in a timely manner
• Scheduling and planning meetings and appointments
• Monitoring level of office supplies and handle shortages
• Resolving office-related malfunctions and respond to requests or issues
• Performing other similar duties as assigned by the Program HR/OP manager

Up for the challenge...

Then check out our criteria’s:

The must haves:

• BA Degree in Management, or Business administration or related fields
• Two years relevant experience in the field
• Excellent report writing skills
• Excellent organizational and time management skills
• Excellent communications and  interpersonal skills
• Strong set of personal values
• Proficiency in the use of MS Office, Email and other computer applications
• Familiarity with office management procedures
• Ability to work well under limited supervision.
• Analytical abilities and aptitude in problem-solving
• Proficiency in English language (both in writing and speaking) and Local language
  

The Pluses:

• NGO experience is advantageous