SCOPE OF ROLE:

Reports to: Deputy Country Director, Operations

Dimensions: Communication and relationship management with a wide range of stakeholders, including the Federal Ministry of Education, Donors, partners, target Regional Education Bureaus, woreda education offices, and schools.

KEY AREAS OF ACCOUNTABILITY:

Program Strategy, Implementation, Management, and Representation

• Lead all aspects of CHILD SFP including the project strategic development and quality implementation, development of financial and operational planning, annual work planning and an appropriate sustainability strategy.
• Support the Sr. Specialist position with high-level policy and advocacy engagement with relevant line ministries, coordination bodies, donors, and other NGOs
• Support the field offices in the development of feasible program implementation plan and budget.
• Serve as the primary point of contact to the donor, the government, the public, private and non-government organizations jointly with Award team.
• Identifies critical issues in the implementation of the project to initiate actions to address them.
• Ensure the project is designed and implemented to meet donor expectations in terms of timely and quality results and budget, including strategies for phase out and sustainability.
• Ensure coordination between program and operations leads.
• Ensure quality standards are adhered to MEAL policy and procedures, especially for SCI accountability commitments.
• Provide constructive feedback, coaching and mentoring to program staff, including overseeing the development of staffing plans.
• Ensures that the development of quarterly, bi-annual and annual work plans and performance reports meet the standards set by SC.
• Ensure compliance, including financial tracking and oversight of budgets, finance, administration and reporting. Approve program expenditures, budget adjustments, and cost modification requests to donors.
• Coordinate relationships with key stakeholders for the smooth and efficient implementation of project activities and to create a culture of learning and cooperation among partners and project staff.
• Work closely with other key personnel at federal level (MOE) to ensure efficient and effective linkages with the Regional Education Bureaus, key regional education institutions and Woreda Education Offices and schools.
• Ensure community participation and local authorities in project processes, including safeguarding of beneficiaries at all stages of the implementation of the project.
• Oversee the development of communication strategies and materials, complying with donor and SCI branding requirements and procedures.

Budget management

• Serve as overall budget holder for the project.
• Oversees the preparation and compilation of annual plans, budgets, quarterly and annual reports for the project based on donor, government and other stakeholder’s requirements.
• Lead the periodic program and budget revisions as required.
• Oversees the effective and efficient utilization of program budget and other resources for the intended purpose.
• Ensure that partner finance planning and reports are in line with the project agreement and requirements from donors and governments.
• Ensure that plans are implemented as per agreed and approved budgets

Staff Management

• Motivate staff under his/her supervision and build team spirit for effective working relationships
• Ensure that staff under supervision properly plan and organize their tasks (e.g. through monthly, quarterly and annual work plans).
• Ensure that job objectives are set and performances are evaluated timely and with the required quality for supervises, hold one-to-one meeting and produce team report.
• Accountable for quality deliverable of the team through the provision of appropriate support
• Hold periodic meeting for regular update and addressing of issues.
• Facilitate and support the staff development under his/her supervision, including nurturing and coaching on specific issues.

Monitoring, evaluation and quality assurance

• In coordination with MEAL, lead the field office to design results-based monitoring and evaluation process for the project.
• Oversee that the MEAL plan is implemented in coordination with MEAL head.
• Lead the planning and regular review of project implementation.
• Oversee the coordination and facilitation of assessments and evaluations in coordination with MEAL.
• Manage knowledge and experiences from the learning process and replicate good practices.
• Ensure the proper utilization and use of monitoring and evaluation systems are put in place in coordination with MEAL.

Partner management and capacity building and Representation

• In coordination with Partnership manager, ensure that partnerships are maintained and functioning properly as per signed contract agreement.
• In coordination with Partnership manager, maintain regular communication and interaction with partners to facilitate and promote learning and information sharing.
• Provide technical support to partners in the course of project implementation.

Documentation and Learning

• Oversee the proper documentation of experiences and lessons (including pictures and video documentation) learned in the course of program implementation.
• In coordination with MEAL unit to organize and properly maintain database and information related to the project.
• In coordination with MEAL, facilitate and participate in studies and reviews related to the programs.
• In coordination with MEAL, facilitate and ensure dissemination of information and study/reviews.

SKILLS AND BEHAVIORS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for himself/herself (and their team).
• Takes responsibility for his/her own personal actions and encourages others to do the same.
• Widely shares his/her personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, his/her team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency