Job Purpose: 

To provide effective logistics support to Somali program with close support from area transport and logistics officer.  The post holder will be responsible for warehousing, procurement, asset and fuel/transport functions under close support from area transport & logistics officer by ensuring these standards are complying with Concern worldwide logistics & transport policies and procedures. 

Duties and Responsibilities: 

Functional & responsibilities

Warehousing and asset management

·       Ensure good inventory/warehouse management systems are in place and adhered with Concern’s and donors’ warehouse/inventory management standards, policies comply and procedures.     

·       Supervises and support main store and nutrition site sub-store storekeepers  

·       Collect weekly/monthly stock report from each nutrition sites and reconcile the report against stock records and physical count.

·       Ensure all essential store documents are adequately in placed in all stores

·       Maintain good stock records systems and make sure all relevant information are shown on the stock and bin cards  as per Concern and donor’s guideline

·       Regularly check office’s  fixed asset  and update asset inventory list regularly 

·       Coach and guide sub storekeepers as necessary and provide training on stock management 

·       Facilitate payment for daily labours and ensure they are paid timely in accordance to the local rate fulfilling the required paper works   

Procurement

·       In the absence of area transport and logistics officer, facilitate local purchases in line with Concern procurement and finance policy and procedures.      

·       When necessary preform pity cash purchase   

·       Ensure all procurement records (softy and hard copy) are timely updated and maintained so as to promote openness and transparency at all times.

Transport

·       In the absence of area transport and logistics officer, manage the days to day transport activities ,and ensure resources like  vehicles and motorbikes are used for Concern’s purpose only

·       Ensure fuel refilling for vehicles and generator complies with the standard procedure and ensure all necessary documentation are completed.      

·       Ensure drivers complete their logbook timely and correctly   

·       Maintain office vehicles and generator service tracker and ensure vehicles and generators are serviced timely as per concern standards

·       Ensure offices vehicles insurance and annual inspection certificates are renewed timely   

·       Ensure drivers and vehicles users are adhere with Concern’s transport policy  and procedures

Reporting

·       In the absence of area transport and logistics officer, prepare weekly and monthly transport reports e.g. stock report, transport report, fuel utilization report and procurement status report and security incident reports 

·       Represent the department as a focal person in  the absence of  area transport and logistics officer

Work closely with sites program team and produce weekly stock report and reconcile against programs distribution list report.

Gender Equity : 

·       Demonstrate an understanding of Concern Ethiopia’s Gender Equality Strategy

·       Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Concern Code of Conduct and its Associated Policies

·       Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Women are highly encouraged to apply

What we offer :

·       A competitive salary and benefit package

·       Excellent medical benefits (100% cover including dependents)

·       20 days annual leave

26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave

Person Specification :

·       Level 2 certification or Diploma from TVT or vocational college purchasing and supply management, accounting or other related field.

·       Minimum 2 years experience in the capacity of assistant or officer level with similar INGOs or UN agencies

·       Demonstrated experience working in the areas of procurement, stock and transport management at junior level    

·       Ability to work independently

·       Ability to multi-task

·       Able to use basic  computer applications (EXCEL and word)      

Good communication skill 

Competencies : 

Team work: work with other  colleagues in a team manner and contribute to the team so as to achieve the goal 

Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity

·       Communication: Actively communicate with the team 

Values diversity, sees it as a source of competitive strength