Job Purpose: 

To manage Concern worldwide Somali Region, emergency response project’s Transport & Logistics activities in line with professional principles and Concern Worldwide Ethiopia’s rules and regulation.

Duties and responsibilities : 

·       Understand and adhere to the rules and regulations of (Transport, Procurement and warehouse policy) laid down by Concern worldwide- Ethiopia.

·       Make sure office vehicles are serviced periodically as per Concern and manufacturer’s maintenance guideline and insure all repair and maintenance are as per Concern Ethiopia vehicles maintenance guideline.

·       Check and review office vehicles repair and spare part bills and make sure the invoices are   in accordance with the agreement before payment is effect.

·       Collect daily and weekly transport plan from the users and organise the transport in cost effective way.

·       Monitor office and rented vehicles daily movement and ensure that resources are effectively used for Concern interest only.

·       Ensure dispatched program supplies/commodities are reached safely and get the necessary testimony documents from the final recipients.

·       Develop daily fuel issue tracking sheet and ensure fuel drums are replenished before reaching the minimum stock level.       

·       Collect monthly log sheet for office, if any, and rented vehicles and evaluate each vehicle’s fuel consumption.

·       Produce monthly transport report with all information like:  Maintenance cost, fuel consumption, availability, utilization, accident/incident and need satisfaction.

·       In case of accidents follow up necessary procedures (insurance company, traffic police, lawyer, reporting, visiting scene, etc)

·       Make sure all the procurement processes are as per Concern Worldwide-Ethiopia and Donors procurement guideline.

·       Make sure all purchase` files are maintained as per Concern Worldwide –Ethiopia Finance, Procurement and Store guideline.

·       Update regularly SRTS (Supplies request tracking sheet) and liaised with RO Logistics unit for program’s SR progress.

·       Maintain good stock records systems and make sure all relevant information are shown on the stock and bin cards  as per Concern and donor’s guideline.

·       Produce monthly consolidate stock report and check/inventory process is undertaken at all-time in accordance with Concern Worldwide- Ethiopia inventory guidelines.

·       Make sure fixed assets in all office are updated and tagged as per Concern Ethiopia and Donors asset management guideline.

·       Make sure all agreements like; vehicles maintenance, spare part and office rent are timely renewed. 

·       Monitor logbooks and vehicles charge out sheet of Drivers on a weekly basis ensuring that they are filled in properly fuel usage, KM analysis.

Additional Duties

Perform other duties assigned by the line manager for the accomplishment of programme objectives.  

Emergency Response : 

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity: 

·       Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

·       Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

·       Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Concern has a Staff Code of Conduct and a Program Participant Protection Policy which have been developed to ensure the maximum protection of program participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the program and partner organization, and the standards of behavior expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Program Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Program Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Program Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Female candidates are highly encouraged to apply. 

Person Specification: 

·       BA Degree or  College Diploma in accounting, management and related field of studies with minimum of three years  or five years relevant experience respectively

·       Profound experience in finance, administration, logistics

·       Computer literate

·       NGO experience in emergency projects is an advantage

Good communication and report writing skills

Competencies : 

Ability to communicate effectively in both oral and written English.

Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressure

Strong interpersonal and communication skills

Computer proficiency