Background

                Under the guidance and supervision of the Finance Analyst, the Finance Clerk supports the provision of financial management services in ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Clerk works in close collaboration with the PMSU, Programme and Operations staff in the country office and that of the RSCA and other Agencies to exchange information and ensure consistent service delivery.

                Duties and Responsibilities

                Summary of key functions:

• Ensure implementation of operational strategies and procedures;
• Provide accounting, finance and administrative support;
• Support knowledge building and knowledge sharing.

Duties and Responsibilites:

1. To ensure implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;
• Provision of inputs to elaboration of workplans.

1. To provide accounting, finance and administrative support of the CO and the RSC focusing on achievement of the following results:

• Assistance in proper control of the supporting documents for payments and financial reports for NEX projects; payment execution;
• Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed;
• Proper receipting of goods and services and establishment of accruals if delegated to the S/M;
• Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. MIP) and potential funding problems;
• Follow-up with other United Nations agencies for information relating to payments;
• Preparation of routine correspondence, faxes, memoranda and reports in accordance with the Country Office (CO) SOP;
• Extracting, inputting, copying and filing data from various sources;
• Maintenance of the proper filing system for financial records and documents.

1. To support knowledge building and knowledge sharing in the CO and the RSC focusing on achievement of the following results:

• Participation in the training for the operations/projects staff on Finance;
• Contributions to knowledge networks and communities of practice.

                Competencies

                Core

Innovation

• Ability to make new and useful ideas work.

Level 1: Assesses work with critical eye

Leadership

• Ability to persuade others to follow.

Level 1: Takes responsibility for and ensures high quality of own work

People Management

• Ability to improve performance and satisfaction.

Level 1: Understands personal and team roles, responsibilities and objectives

Communication

• Ability to listen, adapt, persuade and transform.

Level 1: Reliably and consistently listens and interprets information and instruction correctly

Delivery

• Ability to get things done while exercising good judgement.

Level 1: Meets goals and timelines for team deliverables

Technical/Functional

Case Management

• Ability to organize, record, and manage employee interactions with HR including but not limited to terminations, separations, visa management, vacancy management, HR crises.

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Learning and Development

• Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees.

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Stakeholders Management

• Ability to manage multiple stakeholders and balance often contradictory expectations, building and maintaining relationships.

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Team Building

• Ability to work effectively with diverse groups of professionals towards common goals.

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Communication

• Ability to effectively communicate intensions and requirements to internal and external stakeholders.

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

                Required Skills and Experience

                Education:

• Secondary Education with specialized training in administration.

Experience:

• Minimum 3 years of relevant administrative and records management experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management systems.

Language Requirements:

• Fluency (both written and spoken) in English and Amharic.

                Disclaimer

                Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.