Job Background

                Under the guidance of the DRR/O and supervision of the HR Analyst, the HR Associate ensures execution of transparent and efficient HR services in CO focusing on staff recruitment and selection. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.

The HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

                Duties and Responsibilities

                Summary of Key Functions:

• Administration and implementation of HR strategies and policies;
• Provision of HR services;
• Ensures effective administration of human resources;
• Facilitation of knowledge building and knowledge sharing.

Duties and Responsibilities:

1. Ensures administration and implementation of HR strategies and policies, focusing on achievement of the following results:

• Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework;
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff;
• Provision of information to the management and staff on strategies, rules and regulations.

1. Provides HR services focusing on achievement of the following results:

• Application of UN/UNDP global policy on Gender mainstreaming in recruitment processes;
• Responsible for MIP claims to GMC and follow up actions;
• Assists the audits in providing the required document and personnel files, including files of staff members of UN Agencies administered by UNDP;
• Timely support to the preparation of payroll and follow up with Finance Unit for payment;
• Preparation of the Service Contracts and recurring Post in Atlas;
• Timely preparation of Pos in relation to SC or SSA holders;
• Compilation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

1. Ensures effective administration of human resources focusing on achievement of the following results:

• Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects;
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (PA/FTA/TA and SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues;
• Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
• Maintenance of the CO staffing table;
• Preparation or review of submissions to the Compliance Review Panel (CRP).
• Administration of delegated International staff entitlements and position funding delegated to COs;
• Administration of the CO rosters including e-rosters.

1. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues;
• Synthesis of lessons learnt and best practices in HR;
• Sound contributions to knowledge networks and communities of practice.

                Competencies

                Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience;
• Encourages office staff to share knowledge and contribute to UNDP practice areas;
• Develops substantive knowledge of one or more Practice Areas;
• Promotes a learning environment in the office;
• Provides helpful feedback and advice to others in the office;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

• Ability to perform a variety of specialized activities related to HR management, including administration of recruitment, staff development contracting and performance evaluation, monitoring of transactions, reporting;
• Strong IT skills;
• Ability to provide input to business processes re-engineering, implementation of new systems.

Leadership and Self-Management

• Focuses on result for the client;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities;
• Responds positively to critical feedback and differing points of view;
• Solicits feedback from staff about the impact of his/her own behavior.

                Required Skills and Experience

                Education:

• B.A or M.A/M.B.A Degree with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable.

Experience:

• 4 years of progressively responsible HR experience (2 years with M.A/M.B.A Degree) is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

• Fluency in English and national language of the duty station.

                Disclaimer

                Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.