Background

                Under the guidance of the Deputy Resident Representative (Operations) and supervision of the Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

                Duties and Responsibilities

                Summary of Key Functions:

• Implementation of operational strategies;
• Accounting and administrative support;
• CO cash management;
• Knowledge building and knowledge sharing.

Duties and Responsibilities:

1. Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

1. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Presentation of information on the status of financial resources as required;
• Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas;
• Handles all HQs and JPOs payments;
• MIP/GMC claims and follow-up;
• Travel Payments for UNDP and all other agencies;
• Telephone charge payments;
• Fuel analysis and billing to other Agencies;
• Maintenance of proper filing system for finance records and documents.

1. Ensures proper CO cash management system functioning focusing on achievement of the following results:

• Second Alternate to Finance Assistant (ICS-5) for petty cashier’s duties;
• Second Alternate to Finance Assistant (ICS-5) for cheque controller’s duties;
• Initiation of bank transfers and deals in Atlas.

1. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on Finance;
• Contributions to knowledge networks and communities of practice.

                Competencies

                Knowledge Management and Learning

• Shares knowledge and experience;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information;
• Good knowledge of financial rules and regulations, accounting;
• Strong IT skills;
• Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure.

                Required Skills and Experience

                Education:

• Secondary Education with specialized certification in Accounting or Finance. University degree in Accounting desirable but it is not a requirement.

Experience:

• 5 years of relevant finance experience i(2 years with B.A Degree) is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

• Fluency in English and national language of the duty station.

                Disclaimer

                Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.