Duties and Responsibilities

                Provides administrative and financial support to the Regional Project:

• Review donor financial reports and forecasts (workplans) for consideration by Project Management Specialist and Team Leader;
• Provide day-to-day financial management and financial operations support to the Project in accordance with UNDP rules and regulations and relevant Standard Operating Procedures (SOPs);
• Monitor delivery results on monthly basis, budget utilization, review financial exception reports (related to GMS, cost-sharing deficits etc.);
• Review prepared budgets, assist in preparation of these budgets, overview budget revisions for Project Management Specialist approval;
• Assist with project closure process according to UNDP guidelines and procedures;
• Assist Project management in preparation/revision of Project Implementation and Annual Work Plans;
• Preparation of travel requests in ATLAS and other travel related documents, for the Cluster staff and others on Projects Missions;
• Work to ensure administrative support arrangements for the project team;
• Proper control of the supporting documents for payments and other financial related transactions;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas; travel claims, and other entitlements are duly processed;
• Ensure timely posting of vouchers and correctly posting the vouchers with the correct Chart of Account and timely following up on unapproved vouchers;
• Coordination of the Finance and Administration information flow in within the project team, follow up on circulation files, documents and consolidate as required;
• Maintenance of the filing system ensuring safekeeping of important cluster team materials. Use of automated filing system for easy retrieval of documents;
• Follow up on deadlines, financial commitments made, actions taken and coordination of collection and submission of the financial reports.

Implementation of Finance operational strategies, Accounting and administrative support:

• Performs overall coordination of project administrative and support services;
• Ensures compliance with organizational rules and procedures on all administrative and financial matters and transactions; undertake regular briefing sessions for cluster team members;
• Proper control of the supporting documents for payments and financial reports for the project;
• Presentation of information on the status of financial resources as required;
• Maintenance of the proper filing system for finance records and documents.
• Perform other finance and administrative duties as may be required and assigned by supervisor and/or Team Leader.

                Competencies

                Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Technical/Functional competencies:

Finance:

• Basic Budgeting, Accounting, and Project concepts;
• Budgeting Procedures;
• Financial Management Systems;
• Financial Internal Controls;
• Ability to acquire and Administer Financial Information;
• Ability to provide top quality policy advice services on Finance and Administration.

Administration:

• Ability to plan and manage administration matters;
• Ability to maintain workforce in support of the Project and meeting customer needs;
• Ability to advocate position and communicate the information;
• Ability to present ideas and instructions orally and in writing;
• Ability to generate understanding and support from higher lever management.

                Required Skills and Experience

                Education:

• Secondary school completion or Bachelor’s degree in Accounting, Finance, Business Administration, Management, Economics, Social Sciences or any other relevant field.

Experience:

• At least 4 years of progressive experience in development-related work at the project finance and administration.
• Previous work experience in Finance in an International Organization is an advantage;
• Demonstrated expertise, knowledge and understanding in Finance and Administration in project implementation;
• Broad experience in providing back-office support;
• Demonstrated accounting skills;
• Good communication skills;
• Knowledge and experience in multilateral financed Project implementation modalities, reporting, administrative and financial procedures would be an asset.

Language Requirements:

• Fluency in English and a local language is required;
• Working knowledge of another official UN language is an asset.

                Disclaimer

                Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.