Job Title: HR/Admin Assistant- Insurance

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Ethiopia

Job Description

Job Overview:

Under the supervision of the HR/Admin Manager, the HR/Admin Assistant- Insurance provides human resources support which is related to insurance, visa and permit issues, as well as intern’s payroll and processing for specific field offices while providing full cycle HR support. He/she will also act as the focal point for international staff and track their leave and permits regularly. He/she will also handle and update internal databases and international staff tracking.

Major Responsibilities:
- Oversee and monitor all eligible employees that are covered by IRC’s medical and group term life insurance are updated on a     weekly basis. Tracking should be updated and shared to field offices every month.
- Prepare Insurance premiums for the newly insured employees every month
- Prepare Insurance payments, collection & submit of receipts to the Insurance Company and distribute reimbursement to the   staff.
- Process visas, work and residence permit for International staff and maintain updated tracking database for the status of work   and residence permits.
- Prepare termination letters for international staff. Write exit/termination, employment, and other administrative letters.
- Prepare Acting allowance for all field offices
- Ensure assigned field office HR/Admin staff prepares pension payment in a timely manner.
- Review back payments, payroll adjustment for open and definite period employees for assigned field office.
- Prepare severance payment for open and definite period employees for assigned field office.
- Follow up of employee contract extensions
- Review and assisting in drafting personnel letters as required (transfer, Promotion, increment, acceptance of resignation and   others).
- Assist in preparation of vouchers for payment in relation to HR especially insurance, severance, permit and others
-Update national employee’s personnel data in Workday and help other staff in updating employee data
-Provide reception coverage when needed
- Work on special personal projects assigned by Supervisor.

Qualifications

Work Experience:

- 1 year experience for degree holders, demonstrated ability for Diploma or Internship plus 9 months experienc in office   administration and human resource.
- NGO experience is a plus

Demonstrated Skills and Competencies:

- Strong organizational skills
- Computer literate especially word and excel
- Good communication and interpersonal skills
- Ability y to work under pressure

Education:

University Degree/College diploma in Management, Business Administration, Accounting or related

Language Skills:

Excellent in English and Amharic both speaking & writing