Reports to: Finance Manager   

Staff Reporting to this Position: None

General Overview of the job

 The Accountant is responsible for the management of financial transactions, in addition the role of this position is entry of data into Peachtree/quick book, as well as generates reports; maintains financial filing system.

Other responsibilities revolve around making payments, including preparing petty cash and check payment vouchers whilst ensuring the necessary authorization is received.

Detail duties and responsibilities: 

Routine Financial tasks

• Planning the periodic accounting work and record keeping tasks of the company;
• Maintaining records of financial transactions mainly petty cash transactions in accordance to GAAP; 
• Implementing the  financial recording and reporting ;
• Verifying of disbursements for conformity to policies and rules;
• Authenticating of supporting documents for payments;
• Check & /prepare CPV/PCPV is made for all payments.
• Effecting of legal payments and government obligations like VAT, Withholding, Personal income tax etc.;
• Preparing all necessary inputs for the budget preparation; Coordinating the budget preparation of the company and monitoring utilization of budget;
• Following up of timely collection of receivables and reporting periodically;  
• Accumulating all costs of operation at all costs centers and determine cost of projects and operation;
• Reconciling of accounts with creditors and debtors;
• Maintaining effective internal control system for cash and cash equivalent assets;
• Prepare and compile all files of sale and record sales using POS machine,
• Preparing of salary and related payments  when required;
• Analyzing the actual costs of project implementation deviations from the budgeted cost of implementation ;
• Process payroll deposit into account :

Cashier related tasks

• Handling Petty cash /Maintain and replenish;
• Update and maintain all relevant cash books, ledgers etc. on a daily basis
• Deals with all issues surrounding petty cash payments and reimbursements.
• Provide weekly summary for all petty cash expenditures including coding transactions as per program budget;
• Prepare check payment vouchers;
• Prepare checks and get them signed and distributed;
• Handle bank transfers;
• Ensure petty cash  is replenished regularly;
• Ensure all the necessary documentation surrounding payments is collected, checked and attached to payment vouchers;
• Collect bank advices for necessary action and documentation and deal with any other financial transactions outside of the office;
• Collect payment for sales;
• Deposits daily cash and check collected for sales of products;
• Collect bank statements;
• Prepare petty cash payment vouchers ;
• Effect and electronically record petty cash payments;
• Reconcile petty cash book for review by supervisor in the middle and end of each month resolving any discrepancies  ;
• Record office expenditure;

Reporting and auditing

• Support in preparing periodic financial reports;
• Support in getting financial reports audited by an independent auditor;
• Support preparation of  monthly expenditure report;

Filling

• Maintain financial documentation for all payments (petty cash, check payments, payroll etc.)
• File all supporting documentation related to payments in a timely and standardized manner
• Maintains filing of all financial documents, including source documents, check requests, receipt memos, contracts  and reports ;

Other

• Operates the cash receipts machine does not receive payment without issues appropriate VAT receipt
• Performs all tasks assigned by immediate supervisor;

Competencies and Skills

• Experience to work independently with limited supervision

• Robust understanding of Ethiopian tax, audit, corporate and accountancy regulations
• Experience in reconciliation and analysis of various balance sheet accounts
• Knowledge in preparing reports, facilitating meetings, and other correspondence, processing Accounts Payable and Receivable, and handling inquiries from customers or supervisors
• Hands-on  and well-grounded financial accounting knowledge
• Computer (MS Office: Word, Excel, Peachtree) is mandatory
• Strong communications & interpersonal skills;
• Excellent scheduling and time management skills;
• Attention to detail & accuracy
• Fluency in written and oral English and Amharic is essential;

Education and Experience:

• BA degree in Accounting
•  A minimum of 2 years’ experience in similar position and  hands on experience on  different
• accounting software including Peachtree.