INTERNSHIP ANNOUNCEMENT

 As a registered charity, founded in 1979, Action Against Hunger operates in 50+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 04 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

Currently we are looking for an intern under Finance Department for the following position:

Intern_ Assistant Compliance Officer

Work Base: Addis Ababa

Availability: As Soon As Possible

Salary and other benefits: Against Hunger provides only ETB 2,000 (taxable) on monthly basis to cover supplementary cost.

General Assignments / scope of the Role:

Execute multiple tasks under the Compliance & Audit section including the archiving task.

Objective 1: Financial Document Management

-          Follow up on reception of hardcopy documents from field

-          Remind field finance team in case of delay of sending documents

-          Reconcile each proof of payment with transaction type and amount reported

-          Check for translation of supporting documents. If not, do translation

-           Communicate field team in case of missed documents

Objective 2: Compliance Review of Supporting Documents

Check the completeness of supporting documents of each transaction as per the standard compliance checklist received from the field and on LINK system as well

-          Use the compliance checklist to make sure the supporting documents are compliant with the standard

-          Check some transactions like staff perdiem are charged on the appropriate budget line by referring to the tasks listed in the perdiem request

-          Produce summarized report of missing supporting documents 

-          Share the report to the Deputy Country Finance Manager: Compliance & Audit -           Take actions based on the directions from Deputy Country Finance Manager: Compliance & Audit

Objective 3: Pre-Procurement Compliance Check

-          Review pre-procurement supporting documents in LINK system or hardcopy for sensitive transactions with significant amount

-          Report to Deputy Country Finance Manager: Compliance & Audit the findings

-          Take action as per the direction from Deputy Country Finance Manager: Compliance & Audit

-          Make sure the procurement process is in compliance in collaboration with Deputy Country Finance Manager: Compliance & Audit

Objective 4: Take Part in Audit Process

-          Prepare transaction documents based on the sample selected

-          Conduct pre-audit review of sample documents

-          Report to the Deputy Country Finance Manager: Compliance & Audit in case of missing documents or missing information and take action as per the instruction from then

-          Provide support on the course of the audit

Objective 5: Archiving

-          Archiving the financial documents as per the standard either in hardcopy or electronic system or both

-          Present financial documents upon request from finance team

-          Present financial documents to staff other than finance upon request and authorization from the Deputy Country Finance Manager: Compliance & Audit 

Objective 6: Shared Tasks

 Take part in the training sessions of the department as mentor

-          Take part in the inductions for newly recruited staffs of finance and non-finance

-          Regular field visit to the bases to provide technical support

-          Support the team in universal tasks

-          Provide support in actions assigned by the Supervisor/Head of Department 

Educational / Professional Background 

§  University degree in Accounting/Finance from a recognized university/college with 0 -1 years relevant experience

Required skills:

-          Good command of the English language, Accounting software ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines

-          Professionalism, Team Work, Proactive, Motivational, Autonomy