INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT

About Action Against Hunger 

Action Against Hunger was founded in 1979 as an international non-governmental organization that fights against hunger in the world. Our mission is to save lives by eliminating hunger through preventing, detecting and treating undernutrition, especially during and after emergencies related to conflicts and natural disasters. 

The international network of Action Against Hunger has offices in France, United Kingdom, Spain, Canada, USA, India and Belgium. Teams in the field combat hunger on four fronts:

Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

About Action Against Hunger - USA 

As the world’s hunger specialist, our primary goal is to create a better way to deal with hunger. For more than 40 years, we led the global movement that aims to end life-threatening hunger for good within our lifetimes. With 7,500+ staff, our teams have been on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.

We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectoral strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience building programs, research and innovation. We have a country team of about 550 staff working out of 18 field offices and sub offices across Ethiopia. 

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF and others.

General Assignments / Scope of the Role:

Manage the budget and reporting aspects of the organization

Budget and Reporting Manager role’s purpose, engagement and delivery is:

Objective 1: Purpose

Budget and Reporting Manager is responsible for:

• Collaborate  with  Technical  Advisors  and  other  technical  people  to  develop  final consolidated budget
• Ensure the appropriate budget proposal template is used
• Preparing budget proposal templates and modifying existing templates to meet the demands of solicitations if any
• Ensure  required  information  are  shared  with  Technical  Advisors  and  Head  of Departments ahead of time
• Inform the coordinator of the proposal of due dates for the submission of budget information or activity budget
• Advise to Technical Advisors in formulating their budget proposals
• Ensure the organization’s budget proposed adheres to legal regulations of the legislative and donor
• Advise and assist program and support staffs involved in the proposal development on eligibility and compliance issues related to budgeting
• Review activity budgets for completeness, accuracy, and compliance with laws and other regulations
• Ensure country office administrative costs are logically distributed among different grants
• Combine  all  the  program  and  department  budgets  together  into  a  consolidated organizational budget and review all funding requests for merit
• Reach out partners for all required information and inputs for the budget development whenever required
• Propose enhancements to the budget proposal
• Review the budget proposal for calculation errors
• Preparing budget narratives/justifications
• Present the final version of a consolidated budget for management approval
• Developing cost-related responses to post-submission questions/requests for revisions

Objective 2: Engagement

Budget and Reporting Manager is responsible for:

• Monitor organizational spending to ensure that it is within budget and in compliance through validation of procurement requests and upper base procurement budget confirmation
• Update the BFU on monthly basis with real expenditure and forecast from the bases
• Monitor the financial plan of the mission
• Ensure BFU for newly signed contracts is designed
• Estimate future financial needs and report to Country Finance Manager
• Participate in the monthly grant review meeting
• Update the LINK Financial Data/SAGA mission settings regularly

Objective 3: Reporting /Delivery

Budget and Reporting Manager is responsible for:

•  Produce results-based, high standard, timely donor reports
• Make certain expenses are contributing for the objectives of funds to ensure the eligibility
• Make sure expenditures are in line with the initial or revised (if any) budget
• Prepare the financial report with the appropriate donors’ reporting template
• Make sure the information provided in the report are upon donor standard and requirement
• Ensure that reports are coherent, of a consistent high quality and adhere to donor and Action Against Hunger standards prior to submission
• Submit the report to Country Finance Manager and Regional Finance Controller with checklist for validation respectively
• Submit the validated report to Grants and Reporting Team                          
• 
  Shared Tasks
• Take part in the training sessions of the department as mentor
• Take part in the inductions for newly recruited staffs of finance and non-finance
• Regular field visit to the bases to provide technical support
• Support the team in universal tasks
• Provide support in actions assigned by the Head of Department/SMT

Required Qualifications and Professional Experience

Minimum- bachelor’s degree in Accounting and Finance, Management, Economics, or other related fields.

Preferably 5 up to 10 years of experience in the Budget and Reporting of humanitarian or development programs. Fluency in English (both written and spoken skills) Good communication and writing skills, adaptability, flexibility, resourcefulness, able to adopt an organized and methodological approach, sense of confidentiality.

Required Skills & Competencies

• Managerial Skill
• Strong Analytical skills
• Strong planning skill
• Ability to forecast
• Decision making skill
• Problem- solving skills
• Ability to work to deadlines
• Professionalism, Team Work, Proactive, Motivational, Autonomy
• Excellent communication, writing and analytical skills
• Computer skills on Microsoft Office Skills (Outlook, Excel, Power Point, Word)

and Accounting Software

• Experience in Budget Management and Reporting
•  Previous experience in Humanitarian Organization