Job Description

ACCOUNTABILITIES AND RESPONSIBILITIES

• Assists in carrying out administrative work and preparing and updating documents for delivering HR services, in line with the ICRC’s and delegation’s policies and the applicable laws and regulations.
• provides technical and operational support in the areas of purchasing, warehousing, stock management, activities and statistics, in accordance with the ICRC’s logistics standards and local legislation
• Performs day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
• In charge of preparing, reconciling and analyzing the accounting records and financial reports of the sub structure under his/her responsibility.
• Ensures that Welcome activities are organized smoothly, including coordination of pick-up/drop-off of ICRC staff and guests, travel arrangements, visas, permits, official registration and accommodation.
• Establishes and ensures an appropriate bookkeeping with appropriate supporting documents and ensures that the vouchers are duly stamped, approved and signed, checks account balances.
• Prepares and posts accounting entries on regular basis, ensures accuracy and completeness of accounting transactions in accordance with financial procedures, performs regular integrity checks of accounting entries and account balances.
• Prepares and follows-up bank payments, cash collection, performs payments in cash against validated invoices and signed vouchers, reconciles balances, carries out daily cash count and reconciliation.
• Oversees the daily management and maintenance of office / residential premises, and equipment.
• Accountable for maintaining an adequate passive security setup in line with ICRC's guidelines.
• Ensures accommodation of the ICRC staff and guests in hotels and ICRC guesthouse/residences.
• Coordinates the housekeeping team/gardener, carries out regular checks on cleanliness and hygiene, and proposes improvements.
• Maintains a network of technical experts on premises matters and refers to specialists whenever needed.
• Orders or purchases any necessary material and supplies, in coordination with logistics staff, and maintains related stock of cleaning/maintenance material and a good use of resources.
• Responsible for the bordereau sending/receiving/distribution.
• Independently drafts and finalizes correspondence for finance and administration unit, internal presentations, meeting minutes and other documents; shares information among users.
• Performs duties and tasks not covered in this job description and provides support to other departments when necessary.

Job Requirements

Minimum required knowledge & experience:

• University degree in business administration, finance/accounting or human resources, Logistics or similar field.
• Very good knowledge of the socio-political environment of the country, especially the southern states
• 3 years confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling and Logistics.
• Very good command of Somali and English language, spoken and written (Amharic is an asset).
• Expert level in computer skills
• Driving license (manual transmission)
• Skilled in the following competencies: Leadership, Accountability, People management, Team work & Collaboration, Representing the ICRC, Beneficiary & Client focused.

How to Apply

Electronic application can be made ONLY through the ethiojobs.net website. Alternatively, you can submit application & CV with copies of relevant documents in person to the ICRC Sub Delegation in Jijiga OR, send to the ICRC Delegation Addis Ababa, Human Resources Department, P.O. Box 5701, Addis Ababa

Closing date for application: September 22, 2020

Women applicants and persons with disabilities are highly encouraged to apply.

Only short-listed candidates will be contacted.