Job Description

ROLE PURPOSE:

The Human Resources and Admin Assistant is responsible for handling all administration services and assisting quality, efficient, and proactive Human Resources and administrative support services within the Area office as per the standard Save the Children systems, policies, and procedures.

KEY DUTIES & RESPONSIBILITIES

Human Resource Responsibilities

• participate in lower grades recruitment and selection process within the area office's jurisdiction.
• Arrange, and coordinate induction and exit interview programs for newly recruited/departing employees of Save the Children international.
• Follow up the employment contract status of staffs and ensure that the necessary termination notice/contract renewal is issued timely.
• Follow up and sent, medical dependent list updated, staff insurance renewed timely.  
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
• Ensure Online time sheet submission and approvals of field team on time
• Provide regular support to satellite offices
• Ensuring that new starters take mandatory online/Offline trainings
• Creating Requisition and Advertising new vacant positions
• Ensuring that all staff personal files are complete, properly filed, and safe place and making sure that one copy of each file is sent to the CO

Admin Responsibilities

• Facility management like overseeing tidiness of the office and regular maintenance
• Organize and handle visitors as appropriate on administrative requirements
• Facilitate all travel arrangement support to visitors, guests from both the field and from overseas including hotel bookings, travel arrangement, etc.
• Maintain the efficient provision of administrative services: telephone, generator, etc. and monitor the cost efficient utilization
• Secure, replenish and report work place safety and security mechanisms: fire extinguishers.; first aid kits; exit clearance, etc.
• Proactively administer the office operational services: utilities- water, electricity, telephone, refreshment; sanitation; office equipment’s – stationery replenishment; hotel bill; contractual management with different service providers etc.
• Efficiently manage office refreshment provisions, utilities and cleaning services, put a quarterly purchase request to using replenishment level monitoring mechanisms and manage it in a cost effective manner

Job Requirements

In order to be successful you will bring/have:

• BA Degree in Management, Public/Business Administration, Personnel Administration or other related fields; with appropriate experiences.
• Recommended a minimum of 2 years’ experience working inhuman resource Management and has Administration experience
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Strong results orientation, with the ability to challenge existing mindsets
• Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
• Ability to present complex information in a succinct and compelling manner
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Fluency in local language required
• Fluency in English, both verbal and written, preferred
• Commitment to Save the Children values

KNOWLEDGE SKILLS AND ABILITY

·        Position holder must have good interpersonal skills & excellent team player

·        Knowledge of the local language (Somali language)

Qualified Female candidates are highly encouraged to apply

We offer a competitive package in the context of the sector. The duty station of the position holder will be in (Gode- Somali Regional State in Ethiopia. This role is offered on the basis of national terms and conditions only.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. 

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

HOW TO APPLY

Interested applicants who meet the MINIMUM requirements should apply using the

below link: https://stcuk.taleo.net/careersection/ex/jobsearch.ftl

on or before 20 Sept, 2020