Job Description

INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT For SENIOR HUMAN RESOURCES OFFICER

Country Office: Ethiopia

Work Base: Addis Ababa

Availability: As Soon As Possible

Salary Scale: EMS07

Salary and other benefits: Gross salary ETB 27,000 up to ETB 30,912

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

                          Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger was founded in 1979 as an international non-governmental organization that fights against hunger in the world. Our mission is to save lives by eliminating hunger through preventing, detecting and treating undernutrition, especially during and after emergencies related to conflicts and natural disasters.

The international network of Action Against Hunger has offices in France, United Kingdom, Spain, Canada, USA, India and Belgium. Teams in the field combat hunger on four fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

About Action Against Hunger - USA

As the world’s hunger specialist, our primary goal is to create a better way to deal with hunger. For more than 40 years, we led the global movement that aims to end life- threatening hunger for good within our lifetimes. With 7,500+ staff, our teams have been on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.

We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectoral strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience building programs, research and innovation. We have a country team of about 550 staff working out of 18 field offices and sub offices across Ethiopia.

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF and others.

General Assignments / Scope of the Role:

The Senior HR Officer is responsible for providing support to Base Human Resources Administrators and to the programs, capitalise the mission’s HR information for a harmonised HR management.

The Senior Human Resources Officer’s role purpose, engagement and delivery is:

Purpose 

Participate in managing the national staff and ensuring administrative follow-up of the files

Activities: Individual Management:

• Undertake all the recruitment process for capital positions: cross check the needs, job description, check internal competencies availabilities, job offer, test, interviews, induction, follow up of probationary period;
• Ensure that the recruitment process is followed;
• Supervise and support base recruitments;
• Organise and supervise written tests for candidates coming from Addis Ababa;
• Ensure that all employee has an updated JD;
• Keep history file for all employees career development in Action Against Hunger: promotion, salary evolutions, trainings;
• Take part in the yearly appraisal process of all the mission: organise the planning of appraisals and support the HR base administrators, participate in the appraisal trainings, collect and compile the completed appraisals from all the bases;
• Update and develop the training catalogue of the mission;
• Participate on the assessment of the training needs based on the appraisals; manage and roll up the training plan for the mission with the support of Human Resources Head of Department;

Collective Management:

• Manage the database and Homere of all basses according to the assigned base office
• Collect, validate and compile the bases’ databases monthly;
• Update and improve the staff database when needed in consultation with the Human Resources Head of Department and Country Finance Manager;
• Collect the draft database from all bases and compile the HR statistics monthly;
• Receive the monthly reports form the bases and provide support regarding the needs;
• Lead the cost of living assessment for Capital and collect and compile those of the bases
• Administer social benefits for the Capital employees (leaves, per diem, medical coverage, bonus, loans, advance on salary…) and participate of their revisions;
• Supervise the social benefits for the assigned base (leaves, per diem, medical coverage, bonus, loans, advance on salary…) of the base HR Administrators;

Administrative Management:

• Prepare the new employment contracts, amendments and renewals for the Capital base contracts.
• Check the bases contracts, make them signed by the Country Director and send them back in due timing;
• Ensure all contractual documents are signed;
• Check contract dates and inform the supervisors of their expiry date ;
• Ensure that personnel files are up to date for every employee;
• Prepare the monthly payroll for the Capital and check those of the bases, make them sign by the Country Director
• Prepare monthly staff list for all Action Against Hunger employees based on the assigned regions and save both on a soft copy and hard copy.
• Send monthly HR Statistics of the mission to Human Resources Head of Department

Engagement

Participate in dealings with the partners: 

Activities:

• Participate in meetings with the Employment Inspector and the lawyer;
• Participate in inter-NGO meetings whenever assigned.
• Work with Government in Pension /PF Scheme or with any governmental bodies as directed

Reporting /Delivery

Activities:Contribute to exchanging information and to respecting the HR procedures:

• Organize information meetings with national employees on the HR rules and procedures;
• Inform new employees of the internal rules;
• Train the managers on HR procedures;
• Give the managers the necessary information to allow them proper management;
• Receive possible requests and complaints from the employees and inform the Head of Human Resources Department if necessary;
• Provide support to HR on the bases;
• Assist the Human Resources Head of Department during meetings with the staff representatives.

Additional Tasks

Ensure gender mainstreaming in the HR department

Job Requirements

Educational / Professional Background  

• MBA/BA Degree in Human Resources, Business Administration, Psychology, or other relevant degree from a recognized institution
• 5 years of related experience with an iNGO holding a senior HR management role.
• Membership to Society for Human Resources Management (SHRM) would be an added advantage

Required skills: 

• Able to work effectively in a large organization requiring excellent communication, planning, organization and team management skills.
• Capacity to analyze HR related information and reporting large amounts of information in a concise manner to different stakeholders
• Good practical knowledge of commonly used computer software (MS Office Suite), applicant tracking systems and payroll software’s (HRIS, HOMERE)
• High sense of confidentiality and diplomacy
• Approachable, diplomatic, respecting confidentiality, and able to work effectively in diverse environment.
• Excellent command of English (oral and written)
• Perfect command of understanding and interpreting the national labor law and employment norms and practices in the country

Specific Knowledge

• Able to develop global and long term vision
• Be sensitive to others and to the environment
• Able to mentor and transfer its knowledge
• Able to argue, convince, lead a negotiation
• Able to develop, maintain and mobilize a professional external network 

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of none returnable CV, Covering Letter with “Senior Human Resources Officer ” written in the subject line, and three references, applicants to the following addresses:

Through www.ethiojobs.net

OR

Directly In Person to Action Against Hunger Addis Ababa office after Washington DC square to Mayor Muriel Bowser Street, Wollega – Gimbi, Gambella, Waghimra – Sekota, Harergue - Harar, Borena – Yabello and Somali Gode offices,

Deadline: Monday, 21 September 2020 before 5:00 pm

NB: Only short listed applicants will be, communicated on and selection process includes technical test and an interview.