Job Summary

Reporting directly to the group CFO, the archivist is responsible ensure all financial documents are stored orderly and complete

Key Functions

• Record incoming and outgoing documents in document register
• Sort documents and records in accordance with archiving standards
• Maintain paper based and electronic file system
• Enter document identification codes into computer in order to determine locations of documents to be retrieved
• Perform periodic inspections of files in order to ensure correct placement, legibility and proper condition
• Design forms related to filing system
• Answer questions about records and files
• Assist auditors on their audit activities
• Ensures completeness of documents in the archive
• Ensures documents are placed orderly
• Ensures receiving and issuance of documents are properly recorded
• Receives financial documents, store it properly and deliver it when needed
• Handle all activities professionally and with full integrity
• Supports others in day to day operations
• respects the rules and policies set out by the department and the company at large

Competences

Professional Skills:

• Analytical skill

• IT skill (ERP system, Microsoft Excel, Email….)
• Customer handling skill
• Communication skill
• Organizational skill

Personal Skills:

• Honesty
• Integrity
• Commitment
• Relationship
• Negotiation

Education Qualifications and Requirement

• BA in public administration, Information system or related field of study.

Experience

• 2 year of work experience is required.