Job Description

ABOUT LINK COMMUNITY DEVELOPMENT

Development Ethiopia is part of Link Education International (LEI), a family of not for profit organisations working together to transform education for children and communities across impoverished areas of Ethiopia, Malawi, Rwanda and Uganda. Since our foundation in 1995 we have worked in 3,000 schools and improved the lives of over two million children through unique and effective school improvement models. We guide governments and educators to adopt low-cost solutions to improve learning and support for children, with a focus on literacy, numeracy and inclusion for the most marginalised children. Through a partnership delivery model which embeds piloting and learning within local systems, we influence changes to policy, practice and accountability on a national scale, and our interventions are regularly adapted and replicated by governments and NGOs in new countries and contexts. LEI, based in Edinburgh, Scotland supports all project, M&E, fundraising, finance and governance activities in our four sub-Saharan partner countries.

Contract Type

• Fixed Term – 1 Year Contract, with possibility of extension

Reporting to

• Country Representative, Link Education International

Matrix managed by

• International Program Finance Manager, Link Education International

Staff reporting to this post

• 2 Finance & Administration Officers

JOB PURPOSE

The Finance and Administration Manager (FAM) will support the delivery of Link’s projects in Ethiopia. Reporting to the Country Representative, the post-holder will provide high level finance support to Link to ensure all project activities are delivered on time, on budget and to the highest standard 

INDICATIVE AREAS OF KEY RESPONSIBILITIES

• Manage the finance and admin team to ensure high quality and administrative procedures and controls are in place
• Ensure that the finance manual is robust, regularly updated and abided by all staff
• Provide support and guidance on all financial and administration matters to ensure full compliance with government and donor requirements
• Ensure that payroll processing and associated tax activities are completed accurately and on time
• Supervise and review bank and petty cash reconciliations
• Supervise the preparation and maintenance of all financial records, ensuring balance sheet reconciliations are completed on a monthly basis
• Ensure full compliance with Bureau of Finance & Economic Development – Ethiopia (BoFeD) reporting and registration requirements 
• Develop and maintain chart of accounts and financial management mechanisms and templates that facilitate accurate financial planning and reporting
• Support programme staff, Country Representative and International Finance Programme Manager in budget development (operational and programme budgets). Work closely with programme team to develop accurate costings for budget revisions and develop forecasting tools to provide up to date accurate quarterly forecasts within strict deadlines
• Prepare, for review by the Country Representative and the International Program Finance Manager, budget vs actual reports every month including variance analysis
• Prepare accurate cash flow forecasts, manage cash floats and manage funds requests
• Ensure accurate and up-to-date transaction list, ledger and trial balance, fixed asset register, account reconciliations and year-end adjustments are completed and availed to auditors for examination
• Ensure all legitimate payments are made on time and with necessary approvals
• Identify and resolve financial and administrative issues
• Other ad hoc finance and administrative tasks as required

Job Requirements

EXPERIENCE AND QUALIFICATIONS

Essential

• An undergraduate degree in Commerce/Accounts, Economics or Business Administration;
• At least 5 years’ hands-on experience working in a Finance & Administration related role preferably in an international organization;
• Qualified or part-qualified (ACCA, CIMA or equivalent);
• Experience of providing high- level finance support to a busy multi-functional team;
• Proven financial analysis and forecasting ability;
• Experience of managing a team, including remote management of staff and office locations as well as financial capacity development of others including mentoring/ coaching, and team building experience);
• Strong analytical and strategic planning skills;
• Excellent negotiation skills, and good interpersonal and team skills;
• Demonstrated problem-solving and organizational skills.
• Excellent written and spoken English;
• Excellent praxis knowledge of Microsoft Office: Excel, Word, Publisher, Outlook and Power Point;
• Sympathy with the aims and objectives of Link;
• Commitment to humanitarian principles and action;
• Commitment to Link’s Safeguarding and gender policies. Demonstrated experience of integrating gender and diversity issues into finance is an advantage;
• Be an individual with high standards of integrity, with excellent negotiating skills and ability to manage external relationships.

Desirable

• Experience of working in an international NGO
• Experience on working with QuickBook or other accounting software packages

How to Apply

Please send a Cover Letter and Application Form to Link at info@linkeducation.org.uk ccing: nicolo@linkeducation.org.uk with the subject line “Finance and Administration Manager – Job Application”

Your cover letter should detail how you meet the required criteria

It should also include your available start date and salary expectations

The closing date for applications is 2^nd October 2020

Only shortlisted candidates will be contacted for interview. Unsuccessful applicants will not be notified.

Female candidates and persons with disability are strongly encouraged to apply!