Mission : Médecins du Monde-France (MdM-F), Ethiopia

Contract Duration: 3 months (ideally from the 01/10/2020 to the 31/12/2020)

Line Manager:  Administration Manager

Mission: Support the coordination office with HR and administrative related issues during the hand-over of the project in Somali region between MdM-France and MdM-Germany

The main responsibilities of the HR Assistant are: 

General tasks:

• Ensuring that HR files of each employees is updated with all the required documents
• Updating the HR database and personal files to facilitate HR processes management
• Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request
• Following up on the medical insurance processes for the staff
• Contributing to the recruitment processes
• Following up on the expatriate’s processes (visas, work permits etc.)

Hand-over related tasks:

• Prepare all the amendments of contracts for Somali staff
• Prepares the hand-over of personal files
• Under the supervision of the Admin/Fin Manager, carries-out all activities linked with legal requirements towards national authorities…
• Informs his/her line manager about any issue related to the hand-over

Job Requirements

Expected Profile

• Diploma/University Degree in management and business-related fields.
• Proven 2 years’ experience in a similar position with INGO
• Excellent experience in HR and administration
• Excellent writing and verbal communication skills both English and Amharic, proficiency in other language is a plus
• Good time management skill and
• Strong computer skills in MS Office

How to Apply

Interested candidates who meet the above criteria are invited to send their application letter including updated curriculum vitae with day-time telephone number and contact details of three work-related referees through jobapplication.mdmethiopia@gmail.com email. If possible, please send all the above in one document – MS Word or PDF by writing the job title on the subject line. 

NB: only shortlisted candidates shall be contacted.