Job Summary

The Finance and Administration Assistant will be responsible for delivering and maintaining a high standard of day-to-day operations support activities of Three Roots International’s programs. S/he is responsible to handle routine office support services including financial management, store and property management, office records management, programs support, etc.

Specific Roles and Responsibilities

The Finance and Admin. Assistant will:

• Provide secretarial and administrative support to Three Roots International;
• Record and dispatch outgoing mail and correspondence including electronic mails;
• Manage all incoming mail, and action any correspondence suitable for response;
• Answer incoming phone calls, and pass on messages to the appropriate staff;
• Forward messages and reminders to the right staff for action ensuring high priority matters are given urgent attention;
• Manage office calendar, dealing with external enquiries, booking appointments and informing the parties involved accordingly;
• Create and maintain an efficient filing system for organizational documents ensuring an effective storage and retrieval procedure;
• Maintain adequate stock levels of stationery and office supplies and consumables;
• Handles stores by receiving and issuing goods procured and distributed;
• Maintains appropriate store records;
• Order stock and none-stock items, and forward requisitions to finance department;
• Communicate effectively with all program staff within areas of responsibility;
• Support staff in dealing with administrative tasks related to the operation;
• Schedule meetings, and represent staff during meetings where appropriate;
• Arrange and participate in induction and trainings for staff and volunteers;
• Maintain the workplace health and safety, and uphold security policies in a way that minimizes risks to all staff and visitors;
• Handles petty cash fund as per the policies and procedures of the organization;
• Input accounting entries in the computerized application package;
• Prepares and maintains disbursement records including checks, bank transfers, etc.;
• Report incidents or accidents to a line manager, and assist in any investigation;
• Perform other duties as required.

Job Requirement

• Have at least College Diploma or Degree in Finance, Management, Secretarial Science and Office Management or other related disciplines
• Has 4 years of relevant work experience diploma graduates and/or 2 years of relevant work experience degree holders
• Has excellent MS Office application skills including MS-Word, MS-Excel, MS-Access, MS-Power point, etc.
• Proficiency in English and Amharic languages; Ability to communicate in other local languages is desired
• Proven coordination and time management skills
• Demonstrated team player

Required Travel: Occasional travels within project implementation areas

Duty Station: Debrezeit

How to Apply

You should send your application letter and updated CV via email address:<sconway@threeroots.org> and <dtilahun@threeroots.org> ]not later than, October 10, 2020. Please write the position title you are applying for in your subject line of your email, and in your application letter.

These job opportunities are open to Ethiopian nationals only. Phone solicitations are not accepted. Only if you are selected for written exam/interview, you will be contacted.

** Qualified women are highly encouraged to apply**