Job Description

Main Purpose

Performing the day to day activities and administrative processes for the clearance and transportation of medical and non-medical goods for a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure the optimal running of the mission/project.

Accountability

1. Performing the day to day activities and administrative processes to ensure an efficient running of the clearance and transportation processes of medical and non-medical goods for a supply office (coordination or project) following the supply procedures according to MSF standards and protocols. Including the following activities: 

• Managing and planning, in collaboration with the line Supervisor and the Warehouse Supervisor, the shipment of goods between the projects and/or from the capital to the projects choosing the best possible means of transport
• Being responsible for the reception of international freight and its forwarding to the field.
• Being responsible for all customs and administrative related issues
•  Regularly assessing the local transport market (companies, prices, services, delays,…), and proposing different third party providers for validation                                                          
• Performing delegated tasks according to his / her activity and as specified in his/her job description

Customs & international cargos:

• Prepare all necessary paper works prior cargo arrival to entry & Submit to customs Clearing Agent for the for the cargo clearance.
• Follow up actively the arrival of the cargo & make sure that the proper follow up is on-going.
• Follow up & make sure that the arrived cargo is located to proper area for cargo inspection in collaboration with ET cargo sections.
• With the help of customs clearing agent make sure that the cargo arrived is inspected on time by responsible authority for the cargos which are already get locations.
• For medical cargos actively follow up on FMHACA cargo inspection during the inspection time
• Check the draft declaration that Customs Clearing Agent provided for the right classification, Currency & tax amount and finally proceed to the final payment upon cross checking of finalized declaration paper.
• Following the customs tax assessment payment, collaborate with customs clearing agent for the warehouse charge assessment payment & arrange transportations of the cargo released from customs to MSF warehouses.
• In collaboration with MSF Spain Mission Pharmacist follow Local authorities per import permission documents for international cargos.
• Follow up & make clearance to all the cargos entering the country through Sea, Air
• Closely follow up & supervise the loading & offloading operation of cargo arrived both at entry level & MSF Spain warehouse.
• Flexibility on extra supply tasks assigned by supervisor

                (i)   Freights / Transports from airport to MSF warehouse (capital)

• Identifies the best transport possible (quality, price, service, time) for each type of cargo and destination.
• Organizes all dispatch and its follow up : ensures good preparation of packages and freight to be sent to the projects, ensures that timeframes are respected
• Make sure that the loading & offloading operation is done properly according to MSF procedures

·       Checks that security procedures are followed during the transportation of MSF material,

• Work closely with store keepers & daily labourers during loading & offloading operations
•   Effectively participate in cargo clearance process & save time, money that related to warehouse charge fee.
•  Assist the local purchase activities as required .

Security

• Ensures that all necessary measures are taken in order to avoid theft, destruction or other type of damage of MSF material and property during the customs clearance & freight transportations.

Emergencies

•  Participates in any emergency activity or exploratory visit in or out of the MSF area of work, being prepared to intervene directly if needed.

Recording

•   Ensures that all payments made to customs, warehouse charge, loading & offloading cost, and related documents cost are recorded & archived correctly. .

·       Ensures that documents related to customs, FMHACA, warehouse charge payments, international & national freight are archived properly.

Reporting & others

• Prepare daily/weekly report related to cargo received from customs & update the follow up sheet accordingly.
•  Prepare monthly report related to customs, both international & national freights.
•  Informs line manager of any problems that might be linked to work of customs, freight

Perform any other office tasks given by line manager apart from customs & freight transport when requested to do.

Job Requirements

Education  Essential secondary education

Experience  At least 2 years' experience in supply chain related jobs or in the logistics department

Languages      Essential mission working language and local language

Knowledge  Computer literacy

Competencies

•   Results and Quality Orientation L1
•   Teamwork and Cooperation L1
•   Behavioural Flexibility L1
•   Commitment.to MSF Principles L1
•   Service Orientation L1
•   Stress Management L2

How to Apply

All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.

Application can be submitted/sent:

- by email to msfe-ethiopia-hr-assist-emerg@barcelona.msf.org (please indicate on the subject box: the vacancy title and your name)

Posting date: 1st October 2020

Closing date: 7th October 2020

MSF Spain promotes the EQUITY, DIVERSITY & INCLUSION.

Women and people with disabilities are encouraged to apply

Incomplete applications will not be accepted.

Please note that only short-listed applicants will be contacted.

Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.

APPLICATIONS WILL BE REVIEWED ON ROLLING BASIS and POSITION COULD BE FILLED BEFORE THE CLOSING DATE.