Job Expired
Finance & Admin Assistant
Three Roots International
Finance
Accounting and Finance
------
4 years
Position
2020-10-02
to
2020-10-10
Full Time
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Job Description
Three Roots International (TRI)
Vacancy Announcement
Position: Finance & Admin Assistant
Job Summary:
• The Finance and Administration Assistant will be responsible for delivering and maintaining a high standard of day-to-day operations support activities of Three Roots International’s programs. S/he is responsible to handle routine office support services including financial management, store and property management, office records management, programs support, etc.
Specific Roles and Responsibilities
The Finance and Admin Assistant will:
• Provide secretarial and administrative support to Three Roots International;
• Record and dispatch outgoing mail and correspondence including electronic mails;
• Manage all incoming mail, and action any correspondence suitable for response;
• Answer incoming phone calls, and pass on messages to the appropriate staff;
• Forward messages and reminders to the right staff for action ensuring high priority matters are given urgent attention;
• Manage office calendar, dealing with external enquiries, booking appointments and informing the parties involved accordingly;
• Create and maintain an efficient filing system for organizational documents ensuring an effective storage and retrieval procedure;
• Maintain adequate stock levels of stationery and office supplies and consumables;
• Handles stores by receiving and issuing goods procured and distributed;
• Maintains appropriate store records;
• Order stock and none-stock items, and forward requisitions to finance department;
• Communicate effectively with all program staff within areas of responsibility;
• Support staff in dealing with administrative tasks related to the operation;
• Schedule meetings, and represent staff during meetings where appropriate;
• Arrange and participate in induction and trainings for staff and volunteers;
• Maintain the workplace health and safety, and uphold security policies in a way that minimizes risks to all staff and visitors;
• Handles petty cash fund as per the policies and procedures of the organization;
• Input accounting entries in the computerized application package;
• Prepares and maintains disbursement records including checks, bank transfers, etc.;
• Report incidents or accidents to a line manager, and assist in any investigation;
• Perform other duties as required.
- Required Travel: Occasional travels within project implementation areas
- Duty Station: Debrezeit
How to Apply:
• You should send your application letter and updated CV via email address: sconway@threeroots.org / dtilahun@threeroots.org not later than, October 10, 2020. Please write the position title you are applying for in your subject line of your email, and in your application letter.
• These job opportunities are open to Ethiopian nationals only. Phone solicitations are not accepted. Only if you are selected for written exam/interview, you will be contacted.
** Qualified women are highly encouraged to apply**
Job Requirement:
• Have at least College Diploma or Degree in Finance, Management, Secretarial Science and Office Management or other related disciplines
• Has 4 years of relevant work experience diploma graduates and/or 2 years of relevant work experience degree holders
• Has excellent MS Office application skills including MS-Word, MS-Excel, MS-Access, MS-Power point, etc.
• Proficiency in English and Amharic languages; Ability to communicate in other local languages is desired
• Proven coordination and time management skills
• Demonstrated team player
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