Three Roots International (TRI)

Vacancy Announcement

Position: Finance, Human Resources & Administration Officer

Job Summary:

• The Finance, HR and Administration Officer ensures smooth finance, HR and administrative/operations support services of the organisation by designing/reviewing/updating robust systems and organizational policies and procedures. S/he is responsible to design/review and implement appropriate finance, HR and operations support services including financial management and internal control, procurement, logistics, property management, etc. S/he is responsible to compile, generate and submit/share appropriate finance, HR and operations reports to internal and external users in timely manner.

Specific Roles and Responsibilities

The Finance, HR and Administration Officer will:

• Oversee the financial operation of the organization under the guidance of the Country Director;

• Provide input to the improvement and development of appropriate financial management policies, procedures and systems across Three Roots International; Ensure that adequate internal financial control mechanisms are in place;

• Maintain financial information, financial records, donor agreements and staff contracts;

• Prepare and analyze budgets, and make recommendations on expenditures;

• Review and monitor expenditures to ensure that program funds are utilized appropriately by the end of the fiscal year;

• Produce timely and accurate financial reports for the organization;

• Ensure the preparation, accuracy and timely submission of financial reports, such as: Quarterly financial reports of project budgets, expenditures, fund balances, and account balances; Annual project status and financial reports;

• Check and verify all inventories and promote efficient management of organizational assets;

• Provide financial inputs for project proposals, human resource management, logistics, travel and others;

• Responsible for all statutory reporting, including government filings, administrative fees, taxes and audits are completed appropriately and submitted in a timely manner.

• Arrange transfer of funds to the field office per agreed financial guidelines;

• Ensure adequate mechanisms are in place for budget monitoring and review and minimize significant expenditure variances;

• Review accuracy of accounts and fund balances, and carry out periodic checks on financial matters;

• Oversee the HRM and operations management activities of the organization under the guidance of the Country Director;

• Produce timely and accurate HRM and operations support reports for the organization;

• Prepare and analyze HR plan and budgets, and make recommendations on expenditures;

• Review and monitor HR and operations support expenditures to ensure that program funds are utilized appropriately by the end of the fiscal year;

• Provide orientation and training to staff on cost-effective management;

• Plan and coordinate procurement activities and oversea performance;

• Design and monitor proper establishment and maintenance of stores and properties;

• Establish a just recruitment process to build a cadre of competent and committed staff;

• Develop HR management tools in line with Three Roots International policies and standards, including job descriptions, salary scales, performance evaluations, disciplinary processes per TRI policies and protocols;

• Administer employee files for accurate payment of benefits or allowances;

• Review personnel records, staff contracts, leave reports, timesheets, training schedules, travel reimbursement and other related documents;

• Support procurement, and obtain approvals from the Country Director on purchases related to the project;

• Maintain assets list, supervise inventory of store items, and conduct regular verification;

• Create opportunities for staff personal learning and professional development;

• Review project documents, and provide support on forecasting budget;

• Maintain office legal documents including license/registration certificates, TIN document, etc.;

• Follow up on office license registration and renewal, property ownership documents issuance and renewal, etc.;

• Oversee the security of staff and facilities, and maintain up-to-date policies and protocols for organizational care of resources.

• Provide oversight and management of TRI assets, accounts, outsourced information technology equipment, service providers, utilities and subscriptions;

• Design and maintain records for all service contracts including office and space lease, services agreements, etc.

• Supervise, coach, train and evaluate performance of staff under her/his supervision;

• Perform other duties as required.

- Required Travel: Occasional travels within project implementation areas

- Duty Station: Debrezeit

How to Apply:

• You should send your application letter and updated CV via email address: sconway@threeroots.org / dtilahun@threeroots.org not later than, October 10, 2020. Please write the position title you are applying for in your subject line of your email, and in your application letter.

• These job opportunities are open to Ethiopian nationals only. Phone solicitations are not accepted. Only if you are selected for written exam/interview, you will be contacted.

** Qualified women are highly encouraged to apply**

Job Requirement:

• Have at least University Degree in Finance/Accounting, Management, Business Administration or other related disciplines

• Has at least 5 years of financial management, human resources management and operations support services management work experience

• Has excellent MS Office application skills including MS-Word, MS-Excel, MS-Access, MS-Power point, etc.

• Be familiar with computerized accounting and other operations management systems;

• Proficiency in English and Amharic languages; Ability to speak other local languages is desired

• Proven team building, management and motivation experience

• Demonstrated ability to manage staff locally and from distance

• Proven coordination and time management skills

• Proven communication and negotiation skills