Job Description

Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world. 

Throughout our over 26 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at www.peopleinneed.cz or (HERE)

PIN currently invites applicants for the position of: Logistic (+Procurement) Junior Officer for the two different emergency projects entitled

‘’Multisectoral life-saving response to the acute needs of the most vulnerable IDPs and returnees in Guji and West Guji zones, Oromia, Ethiopia”

 Length of Contract: Definite employment contract until September 30, 2021

Required Number: 1 (one)

                                   and

“Multsector emergency response to the acute needs of the most vulnerable IDPs and returnees in West Guji zones in Oromia and Gedeo zone in SNNPR, Ethiopia (April 01,2020-March 31,2021)’’

Length of Contract: Definite employment contract March 31, 2021

Required Number: One (1)

Job Description

The Logistic(+Procurement) Junior Officer specific tasks are:

Procurement 

• At the direction of or in absence of Logistics Officer, prepare procurement/purchase requests, obtain necessary authorization, and receive cash/advance for the authorized procurement. 
• Submit receipts and all relevant documentation to justify the spending. 
• Ensure compliance with Ethiopian, donor's and PIN requirements on procurement and supply management processes and documentation. 
• Ensure delivered program and office supplies are in conformity to the quality and quantity of the purchase request as per PIN procurement policies & procedures manual. 
• Support Logistics Officer in obtaining the office administration, conducting market search for local procurement, and procuring most appropriate goods/services given the cost and quality, with necessary authorization 
• Store/Inventory Management 
• Ensure items are stored in the storage rooms as per PIN warehouse policies & stock guideline. 
• Ensure all proper inventory documentation is in place. Make sure the storage rooms are secure at all time. 
• Issue supplies to appropriate staff when requested/authorized. 
• Keep up-to-date records of stock transactions posted on a store rooms’ bin cards consistently. 
• Undertake the periodic physical count of stock and fixed assets in storehouses, and ensuring materials and supplies are available when needed. 
• Prepare store rooms inventory report monthly. 
• Maintain and manage inventory lists 
• Undertake the classification and coding of stock based on PIN coding system 
• Handing over supplies and fixed assets to users 
• Prepare waybill with necessary information for all items dispatched
• Shipping & Postage to deliver materials, supplies and document as required 
• Keeping, updating and reporting the record for the movement of supplies. 
• Ensure proper documentation for waybill, good receiving notes, equipment issuance from, delivery report, store release, and other movement of PIN stocks as per PIN protocols. 
• Prepare office equipment inventory every month. 
• Maintenance 
• Monitor and verify the healing center maintenance requirement, office generator/spar part requirement/copying machine /office equipment maintenance requirement. 
• Maintain office premises and equipment in good order, and provide repair and maintenance as needed. 
• Supervise the work of service providers so as to ensure quality of work. 
• Coordinate with suppliers to ensure there is adequate and continuous supply of water, electricity, internet, etc. at assigned office. 
• Others 
• Printing/ Copying tasks using the office machine and serve as focal person to serve for when copying and /printing is outsourced. 
• Conduct daily check in with the security guard supervisor for sharing any challenge faced while monitoring the compound and any complain made on them. 
• Perform other duties assigned by the Logistics Officer. 

Job Requirements

• Minimum Bachelor Degree in management, Economics, Accounting, Logistics and supply chain management, business management and other related fields of studies
• Minimum 1 year experience
• NGO experience is advantageous
• Good communication and capacity to work in teams and under stress
• Good command of MS Package (Word, Excel, Power Point and Outlook)
• Knowledge of spoken & written Amharic, English and spoken local language Oromifa and Gedeofa is advantageous

How to Apply

Interested applicants for the position should fill the application form and send CV and the necessary documents until October 16, 2020 via following the link: Application Form-Junior Logistic Officer

 Should any information needed please contact using: hr.ethiopia@peopleinneed.cz   

Please note: PIN does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies available at: www.peopleinneed.cz/policies

Women and internal Applicants are strongly encouraged to apply.