Job Description

role PURPOSE

 The Emergency Finance officer is responsible Due to the emerging humanitarian response following the new CSP, Plan is in vast emergency and recovery response. Hence, the Emergency Finance officer is responsible for effective financial management among others: support the coordinator in planning, recording transactions in company’s financial system, meeting compliance issues and financial reporting of all emergency related funds.

Dimensions of the Role

The post holder is responsible for all record keeping, reporting and compliance issues of Emergency funds (BPRM Project). He/ She is directly accountable for cashiers at field.

Accountabilities

• Prepare cheque after checking all financial documents are reviewed & approved.
• Prepare: - payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.
• Prepare monthly budget vs Expenditure reports per source and update Emergency coordinator for timely utilization.
• Prepare all Grant reports specific to the Emergency funds and send to the country office Emergency Finance Coordinator for compilation.
• Prepare Monthly payrolls for all Emergency staff on timely basis.
• Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
• Conduct surprise cash counts handled by field office cashiers and report to the Program Area Finance Coordinator on regular basis.
• Keep separate records of all fixed asset purchase with Emergency Grant funds.
• Responsible for the timely settlement of cash advance to Emergency field offices and report to the Program Area Finance coordinator if there is any delay;
• Perform timely payment of Tax and Pension fund specific to Field emergency offices.
• Engage in partnership document review and liquidation specific to Emergency response Partners.
• Replace the task of Program Area Finance officer and Grant and Partnership officer in their absence/when necessary.

Job Requirements

Technical expertise, skills and knowledg

Educational Qualification and Experience:

• A minimum of BA degree in Accounting/Business management with five years of practical experience in similar organization.

Knowledge:

• Basic knowledge of Emergency and Finances role in Emergency.
• High level of communication both written and oral.
• Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.

Skills Specific to the Post:

• Grant management and reporting skill.
• High level facilitation skill.
• Knowledge in bank correspondence and mode of payments.
• Supervisory skill.

Competencies and values:

• High level of integrity.
• Be loyal to organization procedures.
• Dependable and accurate in all reports.

Leadership Attitudes & Behaviours:

• Supportive and encouraging to others.
• Eager to be part of solution.

Plan International’s Values in Practice

We are open and accountable

·        Promotes a culture of openness and transparency, including with sponsors and donors.

·        Holds self and others accountable to achieve the highest standards of integrity.

·        Consistent and fair in the treatment of people.

·        Open about mistakes and keen to learn from them.

·        Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

·        Articulates a clear purpose for staff and sets high expectations.

·        Creates a climate of continuous improvement, open to challenge and new ideas.

·        Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

·        Evidence-based and evaluates effectiveness.

We work well together

How to Apply

The closing date for the application in October 23.2020. Qualified candidates should submit the application form found with this link http://ethiojobs.net/docs/Plan_Int_Application_Form.docx through www.Ethiojobs.net

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia. 

More information about Plan International can be found on http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.