Job Description

Title: Human Resource Specialist -Gender and Emergency (HR Generalist) 

Location: Addis Ababa

Reports to: HR and Admin Manager 

Start of Contract & Duration: 12 Months

Posting date: October 19, 2020

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall purpose of the role: 

DRC is recruiting for a highly qualified HR Specialist to provide advice, coordinate and support to the Field office and country office. The position holder is responsible to efficiently support to the program in accordance with existing DRC Policies and Procedures. She/he will handle & facilitate the national staff recruitment process and build Emergency roaster database and work closely with Emergency Manager and HR & Admin Manager. The HR Specialist will encourage staff to identify and suggest – gender relate issues on internal platforms, including trainings and other events. The incumbent will support in staff development activities, by promoting DRC Learning Catalogue and more. The role provides support and/or technical guidance to country operations while overseeing country activities. 

          Female candidates and those from minority groups are strongly encouraged to apply.

Key Roles and Responsibilities

Tasks and Responsibilities 

In accordance with DRC Human Resource policy, the Human Resource Specialist will:

Recruitment, development and people planning

• Handle and facilitate the national staff recruitment process for non-, management positions for assigned field offices (Djibouti, Dimma, Dollo and Country Office).
• Drive and support recruitment and selection activities ensuring compliance with recruitment process
• Actively participate on the emergency roaster recruitment and roster maintenance process with the Emergency Manager, Area Managers, and the HR and Admin Manager
• Ensure the emergency roaster database is updated quarterly, semi-annually, and yearly
• Conduct orientation to all newly hired staff on DRC Gender strategy, Code of Conduct, HR Manual, and DRC-Dynamics self-service system.
• Provide training on Employee self-service on how to complete Annual Appraisal in DRC’s ERP System

Work on Systems:

• Ensure all staff are hired/ terminated DRC Dynamics, as necessary for assigned field offices (Djibouti, Dimma, Dollo and Country Office). 
• Ensure checklists on Dynamics are completed for all new staff and all User Manuals are filled for HR processes 
• Update checklists, Create Annual Staff Calendars, and create different formats on DRC Dynamics, as required
• Update checklists, Create Calendar, create different formats as required
• Update any changes in the staff status (Transfer, promotion, extension and termination) in DRC ERP System for assigned field offices (Djibouti, Dimma, Dollo and Country Office).Process Payroll in the absence of HR Coordinator on Memory Soft+ Excel, as required and requested by the HR and Administration Manager

Training and Development

• Support staff development activities including promoting the DRC Learning Catalogue.
• Hold quarterly staff development webinars with all DRC Ethiopia and Djibouti staff (via Microsoft Teams) to inform them of online and offline opportunities for development. 
• Ensure that all staff are aware of updating their employee self-service profiles on DRC Dynamics with any new certificates or training programs completed. 
• Provide onboarding training for non-management staff for assigned field office ((Djibouti, Dimma, Dollo and Country Office). 
• Act as the Country Office Super User for DRC Dynamics Employee Self-Service troubleshooting and support for assigned field offices ((Djibouti, Dimma, Dollo and Country Office). 
• Provide and facilitate training initiatives on gender sensitivity, work/life balance, and career path strategies

Gender Focal Person

• Encourage staff to identify and suggest gender-related issues during internal and public meeting agendas, in trainings, and other events with constituents.
• Promote gender sensitivity committees in each area office and act as the Country Office gender focal point, ensuring that quarterly meetings are held with ara and country office colleagues to discuss gender strategy. 
• Promoting greater awareness of gender issues and a gender-sensitive work environment in the department and country office as assigned.
• Submit quarterly monitoring reports to the SMT which measure clear SMART indicators related to progress towards the achievement of gender targets based on Country strategy.
• Encourage colleagues to promote parity of women and men participants in recruitment, performance management, trainings and projects coordinated by DRC, as well as gender balance among Country and Field office staff. 
• Act as liaison with GENDER, which coordinates participatory gender audits, if the unit or office is undertaking an audit. 
• Post and distribute communication material to all staff whenever necessary.

Other

• Prepare analysis and reports on Gender using Dynamics
• Provide HR Coordinator with input on compiling quarterly API report for the assigned field offices.
• Actively participate in different task force, if any, as assigned by the HR and Admin Manager or the Country SMT
• Serve as DRC’s Gender Focal point with all external coordination bodies. 
• Travel to the field sites whenever required
• Any other duties as directed by the HR and Admin Manager.ning and Development

Job Requirements

Experience and technical competencies: 

• Minimum 3 years' working experience in Human Resources with at least 2 years in a senior Human Resources management role within an NGO
• Demonstrated understanding and working knowledge/experience of Human Resources Management principles, concepts & processes
• Extensive knowledge on local labor law
• Excellent skills in handling and advising on complex people management issues
• Experience in developing Human Resources strategies and policies, and driving implementation 
• Experience using an online system for recruitments
• Full professional proficiency in English

Education/qualifications: (includes certificates, licenses etc.)

• BA in Human Resource Management or other relevant field of study.
• At least 3 years’ experience working with NGOs and/or international agencies on similar duties.

Languages: (indicate fluency level)

English and Amharic and other local language is advantageous 

All DRC roles require the post-holder to master DRC’s core competencies: 

• Striving for excellence: Focusing on reaching results while ensuring efficient processes. 
• Collaborating: Involving relevant parties and encouraging feedback. 
• Taking the lead: Taking ownership and initiative while aiming for innovation. 
• Communicating: Listening and speaking effectively and honestly. 
• Demonstrating integrity: Acting in line with DRC's vision and values

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. 

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.  

Please forward the application and CV, in English through the stated website no later than October 24th , 2020.

For general information about the Danish Refugee Council, please consult www.drc.dk.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.