Job Description

Job Title: Finance Manager

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Melkadida, Ethiopia

Under the direct supervision of the Field Coordinator the Finance Manager will have the responsibility of Managing Accounting Transactions, Assist Implementation of Financial Polices and Procedure.

 DETAILED RESPONSIBILITIES AND TASKS:

• Managing all aspects of day to day operations of  accounting department
• Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures and requirements.
• Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by the country program.
• Identify requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.
• Hold BVA meeting on a monthly basis and identify areas which needs attention of the field management and program staff.
• Ensure that balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the Field Coordinator.
• Closely monitors all financial activities, and keeps the Field Coordinator advised of all situations which have the potential for a negative impact on internal controls or financial performance.
• Actively participate in the preparation of donor financial reports in respect to accounting, legal and contractual requirements for all Field Office grants.
• Provided the necessary information for external, internal, donor or government audits as needed in consultation of the field coordinator.
• In compliance with IRC Financial Policies establish, implement and monitor financial systems and operational manuals to effectively support the field office operation in all Melkadida Somali Refugee Operations.
• Oversees the protection of the Field Office assets (cash, inventory, etc.) through the enforcement of internal control policies and procedures.
• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
• Assists with the preparation and revision of program and grant proposals and budgets.
• Assists in the preparation and maintenance of the Field Office Operating Budget; including preparation of budget guidelines to assist program Coordinators, managers and Officers in formulating budgets.
• Presents and facilitates the review of actual to budget expenditures with the Field Coordinator and program managers.
• Supervises all Field office bank relations and bank account activities.
• Ensure that IRC financial policies regarding cash holding limits, cash movements and foreign currency holdings are known and respected in the field office.
• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliation’s. 
• Designs, implements and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
• Supervises the preparation of Cash Transfer Requests to Country office and ensures that appropriate balances are maintained to facilitate grant implementation.
• Supervises the collection of contractual and other receivables.
• Directly manages team of Finance in the field office which comprises Finance Officer and Assistants.
• Proactively identify staff needs based on regular job evaluation and expansion of operation and consult with the HR/Admin and field coordinator.
• Develops and implements a training program with appropriate staff development plan for the Field Office finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or departed from their duty areas.
• Prepare appropriate new staff orientation manual and delivery the orientation for the new staffs on financial policy and procedures.
• Maintains current job descriptions for all positions within the finance group and ensure measurable KPO is set and timely performance evaluation is done.
• Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
• Organize and facilitate trainings and technical support to Field Office program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
• Ensure appropriate IRC grievance handling mechanism is known and respected with in finance team in the field.
• Ensure proper staff coordination, motivation and disciplinary measures are taken with finance team as deemed necessary and advise the field coordinator on the appropriate measures to be taken.
• Review all PR, Payment request, payroll, overtime etc. in compliance with IRC internal policy and procedure and donor rule and regulation.
• Review all payment documents for proper and adequate back-up.
• Review and ensure all expenditure worksheets for accuracy and completeness and make ready for sun uploading (bank, petty cash, cash in office, USD, adjustment payroll JV)
• Review payroll and overtime monthly.
• Review bank reconciliation monthly, make follow up and take timely action on outstanding checks.
• Ensure that cash projection report is submitted on time also make sure that the field office have realistic cash projection  and prepare cash projection versus actual report and advise to your supervisor for any  big variance.
• Make sure that VAT report prepared on monthly basis.
• Make sure that monthly financial report submitted on time.
• Make sure that monthly actual expenditure report submitted on time to Addis Finance Unit and make sure that the report is error free.
• Make sure the timely settlement of all advances and liabilities of the office.
• Make sure that all taxes are liquidated on monthly basis.
• Participate on spot and yearend inventory counting and report any discrepancies to your supervisor – Field Coordinator and if necessary to Finance Controller.
• Conduct regular timesheets audit for the field office to ensure consistent adherence.
• Report to your supervisor any irregularities that occur within the IRC office, staff compound and camps on policy and procedures.
• Give orientation to newly hired staff and conduct regular finance related training to non-finance staff.
• Supervise and give on job trainings for finance staff and Provide feedback consistently.
• Attend and participate in trainings identified/organized by your supervisor.
• Follow any new procedures and guidelines designated in circulars from Country Director
• In coordination with supervisor, carry out appraisals for staff in the department.
• Other duties assigned by his/her immediate supervisor

Key Working Relationship

• Field Coordinator, Supply Chain, HR/Admin, Program personnel, Finance Officer, Finance Assistant, Addis Finance Technical unit.

Job Requirement

• BA Degree  in accounting from Recognized University
• A minimum of Five years of relevant experience with first degree and three years relevant experience plus post graduate.
• Ability to communicate well in English
• NGO experience
• At least 2 years senior level management experience
• Operating MS office applications and other software.

 Skills required

• Proven management skills.
• Computer literate.
• Project management experience.
• Proposal and report writing skills.
• Excellent representational skills.
• Excellent communication and interpersonal skills.