Job Description

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the Organization by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. In addition, to be successful as an Administrative Assistant/receptionist, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants/Receptionist should have a genuine desire to meet the needs of others.

Job Requirements

• Answer phone call and direct calls to appropriate parties or take messages

Handles all visitors at all levels and take/provide adequate message when  required

• Provide secretarial support service including drafting standard letters as necessary to department as needed.
• Demonstrating excellent interpersonal skills and telephone manner when answering enquiries.
• Greet visitors and determine whether they should be allowed access to specific individuals
• Open, sort and distribute incoming correspondences including emails
• Perform general office duties such as ordering supplies, maintaining records management database systems, performing basic bookkeeping work and line manage office staff
• Prepare invoices, memos, letters, financial statements and other documents using, word processing, spreadsheet, database or presentation software
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions
• Maintains Salesforce database contacts and creates export lists for merging (i.e. roster and badges).
• Updating the event, room and Visitors accommodation calendar systems.
• Manage all incoming and outgoing correspondence and draft correspondence as required
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned by immediate Supervisor.

How to Apply

Interested applicants can send ONLY updated CV and Aplication letter to hrspe@samaritan.org no later than November 6, 2020. Please write the position title you are applying for in the email subject line, ''Reception/ Administration Assistance''.  

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.