Background

The Finance Manager (FM) will support the Country Financial Controller (CFC) to manage the finance department activities. S/he will provide necessary technical support, advice and take part in decision making for effective financial management of the Concern Worldwide Ethiopia country programme. S/he will ensure that the Concern Worldwide financial policies and procedures are implemented in a standardized and consistent manner. The FM will have to represent finance function on advice of CFC. The FM will have to work closely with CFC so that he/she can provide necessary cover for CFC as required.

Main Duties and Responsibilities 

Bookkeeping and Financial Reporting

The FM will oversee payments made in Head Office (HO). FM will do overall review of countrywide books of accounts forwarded by Finance Officer(s). The FM will finalize books of accounts and adjustment journals to be loaded into Great Plains (GP). S/he will review monthly financial reports leading to production of Financial Performance Report (FPR) & provide FPR analysis to CFC for necessary advice to Senior Management Team (SMT). The FM will prepare other adhoc financial reports/analysis for management as required. Constantly review financial procedure for further improvement.

Treasury

The FM will overall ensure that bank accounts are maintained as per standard procedures. S/he will take care in particular bank accounts of HO and coordinate with senior bank officials. S/he will ensure adequate system in place for accurate forecast of cash requirements. S/he will do final review of cash request and will forward the same to Dublin. S/he will do final review of the staff payments including monthly payroll and final settlements.

Budget preparation and revision

• FM will coordinate with team for review of budgets as per donor/Dublin guidelines. Provide assistance to
• CFC for top-level analysis of the budgets as required.

Grants Management

• FM will work further on consolidated workings provided to finalize donor reports keeping in view
• Respective donor accounting, legal and contractual requirements. FM will also coordinate with CFC and
• Budget holders to optimize funding from donors.

 Partner Financial Management

FM will analyze, review and revise, if necessary, implementing partner financial assessment tools. Develop staff capacity on effective use of these tools for standard output. Review and finalize recommendation made as result of partner financial assessment in coordination with programme team. Analyze, review and revise, if necessary, implementing partner financial monitoring tools and procedures. Orient Concern staff on these tools and procedures. Keep check on effective implementation of these tools/procedures in all fields. Liaison with partner senior management to assess development needs of partner staff, coordinate with Finance Coordinator (FC) and Concern team in designing and delivery of capacity building sessions for partner staff based on assessed needs. Keep track of partner development interventions. Schedule with field team for site visit based on agreed TOR with CFC and document the observation and follow up plan.

Training & Staff Management

• FM will manage the staff assigned. Provide technical support to team. Contribute proactively to keep
• the Job Description (JD) updated, roles clearly defined. Provide necessary development support as agreed in PDR process. Support CFC to deliver financial management training/refreshers to Concern staff on regular basis. In coordination with CFC, constantly strive to improve existing financial policies and
• procedures in consultation with team to ensure best value of money for the organization.

Support and Cover

• Review the work of other Finance team members, as required/assigned.
• Coordinate with finance team to arrange necessary cover for any staff away for long time.
• Provide cover for CFC or other finance staff at HO

Emergency Response 

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization. 

Gender Equality 

• Ensure that programme/project staffs have a strong understanding of gender mainstreaming and that gender mainstreaming tools are effectively implemented across all programmes/projects 
• Coordinate with the Gender Equality Coordinator in planning, allocating and implementing a programme budget for gender mainstreaming
• Ensure that programmes have a thorough gender mainstreaming design and plan from the conceptualization stage
• Ensure that gender mainstreaming is effectively implemented and monitored throughout the project cycle management process.
• Ensure that gender sensitive indicators and M & E plans are in place and that they are effectively monitored
• Ensure quality reporting on gender mainstreaming in all programme reports  

Job Requirements

Person Specification: 

• Associate member of ICMAP, ICAP, ACCA or CIMA.
• Five years working experience with INGO out of which at least three years’ experience in similar role
• Excellent computer skills in a MS Office and experience of working with accounting packages and ERP
• Environment preferably MS GP.
• Good communication & team building skills
• Excellent command of spoken and written English

Competencies

Desirable;

• Overseas experience
• Knowledge of development issues & concepts
• Experience of working in an insecure environment

 Special Skills, Aptitude or Personality Requirements:

• Active team player.
• Flexible and adaptable. Willing to travel to remote field areas with basic living conditions.
• Analytical and problem solving skills
• Ability to work under pressure often to strict deadlines
• Methodical and thorough
• Capacity building and training skills
• Good interpersonal and communication skills
• Good Report writing skill
• Good analytical and problem solving skill

 WORK ENVIRONMENT

Must have good prioritization skills, with effective decision making abilities, to cope in a dynamic environment and to operate on multiple fronts simultaneously. Concern as a humanitarian organization responds to emergencies which may affect routine work.

 ACCOUNTABILITY

Responsibility to manage transaction volume of around 10-14 million Euros per annum. This limit may increase if Concern Ethiopia decides on an emergency response.

Ensure best value of money and facilitate process to improve accountability to beneficiaries and donors.

 AUTHORITY

FM will work within financial delegation framework of Concern Worldwide Ethiopia Programme. Authorized to detect and report frauds cases to the senior management as per anti-fraud policy.

 SPECIAL CIRCUMSTANCES

Concern Worldwide Ethiopia Programme, like other INGOs working in Ethiopia, sometimes has to operate in risky environment/areas. Concern has security management plan to deal with threats and to minimise the risk.

What we Offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy to www.ethiojobs.net  please note that no need to submit your supporting documents at this stage:  

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking. .

Women applicants are highly encouraged to apply.