Job Description

Contract Duration: Definite Period 

Job Purpose

To handle and process all local purchases as requested and approved by the relevant budget holders in line with Concern Ethiopia’s Finance and Logistics Procedures; to purchase quality goods and services from reliable suppliers with reasonable price and ensure timely delivery of items purchased so that Concern WW Ethiopia be able to meet its objectives. 

Main Duties and Responsibilities;

• Carry out all local purchases as requested at program level in accordance with Concern WW Ethiopia logistics policies and procedures in all cases.
• To under take the necessary accounting, documentation and reporting procedure required following the purchase of items based on purchase procedure
• Confirm that the purchased items are the right model, reasonable price, right qualities, right quantities, right brand, etc as per the requesters’ specifications and are properly packed for storage as well as delivery.
• Define priorities, in consultation with relevant person, in purchasing items as per the requests made.
• Properly account/document for all working advance cash and cheque that is at hand for purchase related purpose.
• Settle all floats taken as per Concern financial policies and procedures on time.
• Make sure that Supplies Requests are properly filled with all required specifications and other relevant information before starting the purchase process.
• Prepare purchase documents for annual government purchase report.
• Be aware of the rules and regulations laid down by concern worldwide Ethiopia regarding the use of concern vehicles. If these regulations are unclear bring it to attention to your supervisor.
• Drive the vehicle in safe and lawful manner and in accordance with Ethiopian traffic regulations, and concern Ethiopia transport policy and procedure.
• Carry out daily and weekly checks recommended by the vehicle manufacturer and concern Ethiopia Transport Logistics policy. This includes preventive maintenance of vehicles. Ensure fuel tanks are full prior to any journey carried out.
• Ensure maintenance and repairs by monitoring service sticker reminder and reporting to your supervisor in timely manner, in accordance with manufacturer recommendations
• Fill daily activity control charge sheet and vehicle logbook information properly. Summarize and submit it at the end of the month to the transport and Logistics Officer
• Maintain the appearance and cleanness of the vehicle, as per the Transport Logistics Policy
• Maintain good working relationships in the workplace & with clients.
• Maintain the safety and security of goods and vehicle as per the Transport and Logistics Policy manual.
• Analyse vehicle performance data and make appropriate recommendations.
• Ensure that seat belts are worn at all times and passengers are instructed to fasten them, as per the Transport and Logistics Policy Manual.
• Ensure that the no-smoking logo is upheld within the vehicles, up-to-date First Aid kit and fire extinguisher are available in the car.
• Adhere to HR policies and procedures such as Programme Participation Protection policy & Code of Conduct, Anti-Fraud policy.
• Perform other duties assigned by your immediate supervisor. 

Gender Equality 

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Job Requirements

Person Specifications;

Essential:

BA degree or Diploma in Purchasing or Accounting and minimum of 3 or 5 years relevant experience respectively

Experience in development or emergency programs

Competencies 

Desirable:

• Flexible, reliable, culturally sensitive
• The ability to work in stressful environments and under pressure meeting deadlines.
• Computer Literate, MS Office
• Excellent communication and interpersonal skill

What We Offer 

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:  

Ethiojobs.net OR Apply in person at Concern Worldwide Wolaita Office

  Phone call is strictly forbidden

Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women are highly encouraged to apply.