Job Description

Duration of Work: 1 year with possible extension  

Tentative Start Date: Immediately 

Project description

The College of Health Sciences of Addis Ababa University is collaborating with the World Health Organization (WHO) in the multi-country trials to generate knowledge that will allow countries to hospitalize only young infants with possible serious bacterial infection (PSBI) who need hospitalization and treat the others on outpatient basis and for those who need hospitalization but improve early, continue their treatment at home. To this effect the College of Health Sciences seeks to hire a Finance and Admin Assistance for the PSBI Trials that will be conducted in five sites in Oromia and Amhara regions. The PSBI Trials project will work closely with the ministry of health and the Oromia and Amhara Regional Health Bureaus to implement the trials in selected sites.

Job Summary:  

The Admin and Finance Assistance will work closely with the Study Manager and Addis Ababa University finance staff to proactively request payment, effect payment on time and liquidate expenses based on the requirements. S/He will also work with the study manager to develop financial reports to be submitted to WHO along with programmatic reports. The position will also work with procurement team at Addis Ababa University to plan and procure key project supplies and equipment.

Specific roles and responsibilities include

• Follow with Addis Ababa University finance and grant management office to ensure budget transfers are made from the donor and to project ledger account
• Proactively request payment, effect payments on time and liquidate expenses based on the university and donor requirements
• Track and register all project expenses and report to project manager and principal investigators
• Work with the project manager to develop financial reports, get the reports reviewed by the principal investigators and submit them to WHO
• Develop procurement plan closely working with the procurement team of Addis Ababa university procurement to procure project supplies and equipment

Job Requirements

Basic Qualifications:

• Master’s degree in accounting or business administration or related field with at least four years of experience with progressive responsibility in large-scale research finance and administration management
• Familiarity with the university finance management process.
• Demonstrated experience in finance, procurement and administrative management of research projects.
• Knowledge of relevant financial management applications
• Written and verbal fluency in English required. Strong writing skills and exceptional oral and written communication skills required.  

Additional Qualifications:

• Excellent problem-solving, communication, supervisory, and organizational skills necessary. Ability to handle and prioritize multiple project activities, balance conflicting priorities, and handle confidential information appropriately. Must exhibit tact and diplomacy in inter-cultural settings.
• Exceptional organizational skills, ability to prioritize multiple tasks, and careful attention to detail.
• Prior experience working with electronic data collection and online databases, and demonstrated experience managing databases.

How to Apply

Interested and Qualified Applicants are requested to submit their application letter specifying for the position they are applying and update CV and their relevant Credentials (Such as Degree, Transcript, recommendation Letters and other relevant documents) to The Human Resource Administration Office of Addis Ababa University College Of Health Science , Tikur Anbessa Specialized Hospital ( TASH), located around EBC the former ETV first floor Room # 118 within 7 working days, from the date of announcement. Female applicants are highly encouraged.