Job Description

The Temporary Procurement Expert will work under the Operation Department and reports to the Director of Operations. She/he also works closely with Procurement & Contract Officer, Procurement Committee, and other functional units such finance, Peoples & OD, Technical Services Department and respective staff at field office level in expediting the on-going procurement activities in an effective and efficient manner and completing the activities within the agreed due dates.

Major Roles and Responsibilities:

The following are the major responsibilities of the Temporary Procurement Expert:

• Assess the current procurement practices & procedures of WaterAid Ethiopia by consulting staff involved at various levels and prepare a brief report on strengths and improvement areas;
• Systematize procurements process & practices of the CP by implementing WAE Procurement Policies and Procedural manual;
• Participate in preparing a detailed procurement plan/schedule of Q3 & 4 and annual plans for FY20/21 (with quarterly breakdown) in consultation with Budget holders;
• Initiate planned procurement activities as per the agreed schedule, and develop and share detailed procurements status report that will be very informative for the users;
• Support on the implementation of CP Vendor Management Guide and assist the Procurements Committee on the development of CP vendors list;
• Assist the Team in speeding up procurement for FY20/21 as per planned by involving in the below tasks when needed:
• Prepare RFQs, bid documents ensuring they are adequately supported by the required specifications and ToRs for procurement of goods and services; and BOQs & Designs for Works and compile the documentation in accordance with WAE Procurement policy and Procedural Manual and/or donor requirements;
• Prepare Invitation for Bids (IFB) and arrange for the publications with the newspapers in accordance with Tendering procedures;
• Arrange for Specific Procurement Notices/RFQs to be sent to suppliers who are targeted to respond to specific Procurement Notice;  
• Regularly update procurement database and generate procurement status report, Keep track of procurement activities; compile procurement documents for proper payment requests, and subsequent audit trails;
• Whenever requested, initiate calls for bid opening, attend the opening of bids at stipulated time and place as a secretary, keep minute/record offers as readout, and assist the tender committee during evaluations in providing information / clarifications;
• Whenever requested, will carry out routine procurement activities including receiving authorized purchase requests, collect Bid/proformas, Bid Analysis, raise Purchase Orders, receive and deliver procured items to the requesting user departments/projects in line with WAE Procurement procedures;
• Whenever requested, will Prepare awards and contracts in conformity with the requirements of the WAE procurement guidelines;
• Preparing draft letters, preparing reports, developing monitoring formats; following up communications with contractors, consultants, and suppliers.
• Will assist in developing and maintaining a database of preferred vendors/suppliers, and update suppliers’ contract performances.

Minimum Expected Outputs/Deliverables:

• Compiled report on current practices strengthens and weaknesses;
• Implementation and Completion of the Procurement plan and any other assignments as assigned by the Supervisor;
• Updated Preferred Supplier/ vendor List (Roster)
• Updated Procurement database & regular Report;   
• Compliance with the Procurement Policy and Procedural Manual.  

Job Requirements

Profile of the Temporary Procurement Expert:  

 The Temporary Procurement Expert should possess the following qualifications: 

• A Bachelors or postgraduate qualification in Procurement, Supply Chain Management/ Business Administration / Accounting / Marketing, or a related field.
• Specialized training in procurement would be preferable. 
• Minimum of five years of procurement experience at the National or International level.  
• Knowledge of procurement rules of major funding organizations (eg DFID, etc) will be preferable.  
• Relevant experience in NGOs or Humanitarian Agencies involving complex bidding of high-value goods and services, Consultancy, and Works is desirable.
• Good understanding of development programs will be a key advantage.  
• Excellent interpersonal skills, combined with a flexible and adaptable attitude of good teamwork and communication skills; 
• Excellent report writing and good command of both spoken and written English, Amharic, and preferably other local languages;
• Ability to work flexibly and adapt to different styles of working environments;
• Computer skills (word processing, spreadsheets, internet research , and other applications skills);
• Demonstrable team experience 

Special Requirement  

 The Temporary Procurement Expert:

• Should demonstrate professional integrity and all the necessary ethical behaviors in the implementation of the procurement assignments; 
• Should take all the necessary responsibility and accountability for the entitled jobs;
• Should strictly adhere to WA confidentiality rule;
• Should demonstrate high professionalism in dealing with Staff members, Suppliers, partners etc. in his/her regular activity;
• Should be willing to work in stressful conditions.  

How to Apply

Interested and qualified applicants are requested to apply online through ethiojobs.net.

Duration of Assignment: Two months

Qualified women are highly encouraged to apply.