Job Description

Temporary procurement officer (maternity replacement)

GIZ- Internal/External Vacancy Announcement #144/2020

GIZ- Office

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a German implementing organisation which provides services worldwide in the field of international cooperation for sustainable development. We work to shape a future worth living in over 120 countries around the world.

The GIZ Office in Addis Ababa oversees projects in Ethiopia and Djibouti where GIZ works on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the German Federal Ministry of Nutrition and Agriculture (BMEL) and other commissioning parties.

Based on GIZ corporate policy guidelines, the GIZ Office supports the preparation and implementation of international cooperation projects, as well as the administrative implementation on site. The GIZ Office represents the GIZ to government authorities and national partners in Ethiopia and Djibouti and maintains close communication with the German Embassy and other German implementing organisations as well as with international donors.

GIZ seeks a qualified candidate for the position of temporary procurement officer.

Responsibilities

The procurement professional is responsible for

• purchasing materials and equipment for the GIZ office and GIZ-assisted projects/programmes in accordance with GIZ rules and conditions
• vehicle registration
• informing projects and programmes on time about the status of procurement and customs matters, particularly in the event of delays
• coordinating effectively with colleagues in the administrative division and with procurement officers at Head Office

 Tasks:

Purchasing, procurement

The procurement professional

• procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations
• enters and maintains data relevant for procurement and tenders in ProSoft
• accepts goods and ensures that the receipt is documented and goods received checked appropriately
• enters purchase requisitions and confirmation of receipt of goods through ‘Beschaffung Online’ for procurement through Head Office
• processes complaints
• checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
• arranges for the safe transfer of goods to their destination
• notifies projects and programmes of delivery location and time
• processes cases of damage in transport
• documents and files properly completed orders

 Other duties/additional tasks

The procurement professional

• performs other duties and tasks at the request of management 

Job Requirements

Required educational qualifications, professional experience and competency

Qualifications

• BA in business administration, recognized commercial diploma in business administration

 Professional experience

• At least 3 years’ professional experience in a comparable position

 Other knowledge, additional competences

• outstanding knowledge of purchasing
• very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• very good knowledge of the European language widely used in the country, ideally a knowledge of German
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or Email: hreth@giz.de

Note: -

Please make sure you mention the Vacancy Number ‘Temporary Procurement Officer #144’ in the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers. birhan adere mall

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.