Background

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organization who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart. Christian Aid in Ethiopia has three strategic priority areas. These are climate justice, Economic justice, humanitarian/resilience and addressing Gender and social inclusion as a cross cutting priority.     

Fixed Term: 3 years 

About the role

The role works within the Business administration role family and is key to driving effective systems and processes that enable the workgroup to meet its financial and operational objectives. This role plays a critical role in support and facilitation of the country programme, by providing logistical, procurements and front office services.

About you

We are looking for a dynamic and enthusiastic candidate who can work with both internally with staff and externally with suppliers, service providers and government departments. You will need to be proactive; problem solving capacity and have strong negotiation and interpersonal skills. You will be a team player, able to establish good team relationships. If you feel you are competent, you are invited to apply for the post of Administration Assistant. The position is line managed by the Office Manager.

Further information

This role requires applicants to have the right to work in the country where this position is based. We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, color, gender, age, disability, sexual orientation, religion or belief.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, and flexibility that will ensure you enjoy a good work/life balance.

Christian Aid is committed to providing a safe and trusted environment for every person connected to the work we do; and to preventing any type of unwanted behavior including sexual harassment and exploitation, abuse, and financial misconduct. Any candidate offered a job with Christian Aid is expected to share and demonstrate our values and adhere to Christian Aid’s Safeguarding policy and sign Christian Aid’s Code of Conduct.

Competency questions

As part of your application you will be asked to demonstrate your suitability by giving answers to the following questions:

Build partnerships

• Tell us about a time when you worked in a helpful and cooperative way with others and provided help to them without being asked.
• What was the situation? What help was needed?
• What was expected of you in the situation? What was your task here?
• What actions did you take? Why did you take that action(s)?
• What was the outcome of your actions? What was the impact? How did you know?

Steward resources

Please give us an example of how you have taken account of the need to use resources economically and without unnecessary waste when planning and delivering your work

• What was the situation?
• What was your task? What was expected of you?
• What action(s) did you take? Why?
• What was the outcome? How did you know you were successful in using resources economically?

Deliver results

Please tell us about a time when you planned, monitored and delivered a SMART (Specific, Measurable, Achievable, Relevant and Time-bound) work objective to the standard required

• What was the context?
• What was the work objective? What was expected of you?
• How did you plan your work and how did you monitor progress?
• What were the results? Were you successful? If so, how did you know?

Job Requirements

Essential

• You must be educated to at least Degree level in Management, Secretarial Science and other related discipline with at least 3 years’ experience in the role in NGO setting.  
• Excellent communication and interpersonal skills including active listening skills, competency in negotiation, influencing and assertiveness.
• Good customer relations and front office experience dealing with suppliers, visitors, service providers.
• Sound knowledge of Microsoft Office programmes including Word, Outlook, PowerPoint and Excel. 
• Knowledge of relevant database systems. 
• Experience of maintaining financial and administrative systems, setting up meetings and taking minutes
• Experience in managing offices resources effectively and efficiently from a broader perspective of a well-functioning office.
• Self-starter with good organizational and administrative skills able to work under minimal supervision and able to act proactively, anticipating situations and issues ahead of time.
• IT savvy and innovative in development of effective and efficient solutions to day to day administrative issues.
• Commitment to work collaboratively within a team and to foster a collaborative, respectful and professional spirit within the office.
• Commitment to work flexible and creatively within changing requirements and unplanned circumstances.

Desirable

• Ability to manage a wide range of complicated issues.
• Proven experience of producing and analyzing data accurately.
• Able to maintain confidentiality and use of discretion where appropriate                    
• Clear and confident telephone manner.   
• Knowledge of Intranet systems and web-based information-sharing

How to Apply

Interested applicants who fulfil the minimum requirements for this post, please go to Christian Aid website via this link:

https://jobs.christianaid.org.uk/vacancy/administrative-assistant-3103-nca-compound/3121/description/