SPECIAL VACANCY ANNOUNCEMENT

Open to IExternal Candidates 

Vacancy No.: IOM-SVN/0072/2020

Position Titled: Data Clerk - Medical

Duty Station: Addis Ababa, Ethiopia

Classification: G-3

Type of Appointment: SVN, Six months with possibility of extension

Estimated Start Date: As soon as possible

Posting Period: 27.11.2020 - 11.12.2020

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

IOM provides relevant administrative visa-related services through the Canada Visa Application Centre (CANVAC), aimed at providing timely assistance to those in need when applying for visas to Canada. CANVAC is currently in need of recruiting Client Service Assistant, the responsibilities of the position are described below.

Under the overall supervision of the CANVAC Project Coordinator at IOM HQ in Geneva, the Chief of Mission and Representative to AU, UNECA and IGAD in Ethiopia and the direct supervision of the CANVAC Team Leader in Addis Ababa, the incumbent will provide administrative support for the CANVAC operated by IOM. Particularly, the incumbent will be responsible for the following:

Core Functions / Responsibilities:

1. General clerical work, photocopying and printing all medical forms from various countries;
2. Maintain the filing system of copies of all medical records and updating files for archive;
3. Filing incoming/outgoing letters, reports, memoranda, e-mails, faxes as well as IOM documents and forms related to IOM medical Operation matters as well as implementing and maintaining records of transfer of medical documents from various medical sections;
4. Registration of bio-data for all pre-screening medical forms;
5. Data entry of all post-screening medical forms and documents into the database based on the original/photocopies of medical forms received;
6. Tracing of medical records and x-rays for follow-up and preparation of medical travel packages;
7. Support transmission of x-ray films and files for reporting and transmission;
8. Prepare and submit data for on-hold files, TST, vaccination and any other relevant data as requested by the supervisor;
9. Perform any other duties as assigned by the supervisor.

Job Requirements

Education

• University degree in Secretarial Science, Management or related discipline

Experience

• At least three years’ experience in clerical work in a busy institution preferably in medical area
• High computer literacy in Windows and MS Office
• Knowledge of EPI INFO and/or SPSS is added advantage
• Diploma in Computer Management Information Systems, an added advantage
• Knowledge of medical terminology as well as secretarial and archival experience, an added advantage
• Training in medical records and informatics is an added advantage
• Typing speed of 60 words per minute

Languages

• Fluency in Amharic and English is required. Knowledge of other local language is advantageous

Values and Competencies

       Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges

Core Competencies – behavioral indicators 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
• Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by December 11, 2020 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply